Divisional Operations Coordinator

2 days ago

Canberra, ACT, Australia beBeeAdministration Full time $118,399 - $126,607
Operational Support Specialist

Job Description:

  • Provide high-level executive support, strategic planning, and operational oversight within a complex organization.
  • Coordinate divisional priorities, annual planning, performance reporting, and process improvements; manage record-keeping.
  • Prepare high-quality reports, submissions, and documentation for governance committees and external bodies; ensure compliance with legislative and institutional requirements.
  • Manage communication platforms (newsletters, meetings, SharePoint, Teams) to strengthen collaboration across the Division.
  • Act as a central liaison between the Division, the Executive, and the University's colleges; support divisional governance committees and oversee governance and WHS reporting.
  • Develop and manage administrative processes and systems to facilitate effective operations; monitor document flow for the executive's office; prepare high-level reports and briefings.

Required Skills and Qualifications:

  • Strategic and operational expertise: Proven experience in providing high-level executive support, strategic planning, and operational oversight within a complex organization.
  • Professionalism and initiative: Proactive, adaptable, collaborative approach with sound judgement and commitment to continuous improvement.
  • Exceptional communication skills: Strong written and verbal communication; ability to produce high-quality reports, briefings, and correspondence aligned with the ANU style guide.
  • Digital capability: Advanced proficiency in the Microsoft 365 suite; experience with BI dashboard reporting is an advantage.
  • Stakeholder engagement: High-level interpersonal skills; experience liaising with senior executives.
  • Governance and compliance knowledge: Familiarity with the Australian higher education sector and research-led university operations; knowledge of ANU systems and governance frameworks (highly regarded).

Benefits:

  • The successful applicant will be responsible for developing and managing administrative processes and systems to facilitate effective operations of the Division.
  • Further to this, you will provide secretariat and minute-taking support to key governance committees and contribute to the implementation of strategic initiatives.

Other Information:

  • Applications which do not address the selection criteria may not be considered for the position.
  • The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.

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