Chief Operations Coordinator

5 days ago

Canberra, ACT, Australia beBeeAdministrative Full time $118,399 - $126,607
Executive Officer Role

The Australian National University (ANU) is seeking an experienced Executive Officer to provide high-level operational support to divisional leadership. This role will involve coordinating divisional priorities through annual planning, performance reporting, process improvement, and record-keeping.

Key Responsibilities:

  • Preparing high-quality reports, submissions, and documentation for governance committees and external bodies.
  • Managing key communication platforms such as newsletters, meetings, SharePoint, and Teams to strengthen collaboration and cohesion across the Division.
  • Supporting divisional governance committees and overseeing governance and WHS reporting, ensuring alignment with University policies and procedures.
  • Developing and managing administrative processes and systems to facilitate effective operations of the Division.
  • Providing secretariat and minute-taking support to key governance committees.

Requirements:

  • Strategic and operational expertise: Proven experience in providing high-level executive support, strategic planning, and operational oversight within a complex organisation.
  • Professionalism and initiative: A proactive, adaptable, and collaborative approach to work, with sound judgement and a commitment to continuous improvement.
  • Exceptional communication skills: Strong written and verbal communication skills, with the ability to produce high-quality reports, briefings, and correspondence aligned with the ANU style guide.
  • Digital capability: Advanced proficiency in the Microsoft 365 suite of tools (experience with BI dashboard reporting development is an advantage).
  • Stakeholder engagement: High-level interpersonal skills and experience liaising with key stakeholders, including senior executives.
  • Governance and compliance knowledge: Familiarity with the Australian higher education sector and research-led university operations, with knowledge of ANU systems and an understanding of governance frameworks, procedures, and processes.

Selection Criteria:

Applications will be assessed against the following selection criteria:

  • Strategic and operational expertise.
  • Professionalism and initiative.
  • Exceptional communication skills.
  • Digital capability.
  • Stakeholder engagement.
  • Governance and compliance knowledge.

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