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Executive Assistant to Chief Executive Officer
2 months ago
About our client:
Our client is a leading water utility company operating in a unique and diverse environment. They provide essential services to customers in a rapidly growing region, boasting a strong reputation for reliability and safety.
About the opportunity:
We are seeking an experienced and skilled Executive Assistant to support the Chief Executive Officer. This is a high-profile role that requires exceptional organizational skills, discretion, and attention to detail. The successful candidate will work closely with the CEO, maintaining a high level of awareness of matters, effectively responding to inquiries, and managing tasks.
Key Responsibilities:
- Provide comprehensive and confidential support to the CEO, efficiently managing their calendar and emails.
- Ensure the CEO is thoroughly briefed and prepared for meetings, ensuring seamless communication and collaboration.
- Manage and prioritize the CEO's schedule, coordinating meeting arrangements and handling projects from initiation to completion.
- Represent the CEO and the organization with professionalism and integrity, upholding the company's brand and reputation.
- Build and sustain strong, effective relationships with internal and external stakeholders, fostering a culture of collaboration and respect.
- Maintain a keen awareness of strategic and operational matters within the organization and industry, staying informed about relevant developments.
- Proactively manage and prioritize tasks, ensuring the timely and successful completion of all actions and assignments.
- Research and prepare high-quality correspondence, detailed reports, schedules, agendas, and accurate minutes.
- Develop and maintain effective communication channels, providing timely feedback, support, and follow-up to stakeholders.
- Participate in after-hours work and on-call duties as required to ensure uninterrupted service and support.
- Support the company's WH&S policies, procedures, and practices, ensuring a safe and healthy work environment.
About you:
You will excel in a fast-paced, high-visibility environment, providing confidential, executive support. You will demonstrate strong autonomy, reliability, and discretion while building and maintaining key stakeholder relationships with tact and diplomacy.
Requirements for the position:
- Relevant academic qualification and/or significant C-Suite experience in a similar-sized organization.
- A career-oriented C-suite assistant mindset.
- C Class Driver's License.
- Advanced skills in Office 365 – Outlook, Word, MS Teams, Excel, PowerPoint.
- Project Management experience is desirable.
- Approachable and engaging style with the ability to build positive executive-level relationships with stakeholders.
- Proven experience in high-quality executive communications, showing attention to detail, judgment, initiative, and confidentiality.
- Experience in secretariat or governance functions within complex structures.
- Ability to work autonomously, adapt, and be self-motivated, including flexibility for non-standard hours.
- Highly developed time management, planning, and organizational skills, with the ability to handle changing priorities and deadlines.
- Proactive problem-solving skills and strong decision-making capabilities.
Working at u&u Recruitment Partners:
We value diversity, equity, and inclusion, and welcome applications from individuals with diverse backgrounds and experiences. We are committed to providing a barrier-free and inclusive online experience, and encourage applicants to use accessibility software Recite Me to access our opportunities.
