Executive Assistant

3 weeks ago

Gold Coast, Australia Bond University Full time

About the position

As Australia’s first private, not-for-profit university’, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

Challenging and rewarding role delivering high quality executive administration and support. Opportunity to engage & work in partnership with key stakeholders across the university. Be part of the bond community, excellent location, and benefits package.

Join Australia’s number one University for student experience*, and enjoy staff benefits including:

• Free staff car parking
• Up to 18/26 weeks of parental leave#
• Salary packaging options for FBT and Non-FBT items#
• 17.5% of base salary leave loading
• Staff wellbeing program
• Free & Confidential Employee Assistance Program available for all staff
• Study assistance for staff and dependents#
• Corporate health and finance discounts 
• Onsite Medical Centre and Counselling Services 
• Onsite Sports Centre including gym, fitness classes and pool#

We are seeking an experienced part time Executive Assistant to join the administrative team that supports the Office of the Provost. This fast-paced, multifaceted role will be tasked with providing high level administrative and executive support for the Provost including diary management, travel arrangements and secretariat responsibilities. It will also be required to draft reports and communications, undertake background research and collate accurate information, plan and oversee events and functions, and support finance and HR related duties for the Office. They will also be required to work collaboratively with the Office Coordinator in supporting the general operational duties for the Provost. The Executive Assistant will be the first point of contact for internal and external visitors and will therefore have exceptional client service experience along with the proven ability to always represent the Office professionally.

About the person

This position would suit a natural organiser and therefore we will be looking for candidates to demonstrate the following:

Relevant tertiary qualifications or equivalent extensive experience in a similar Executive Assistant position. Proven ability to work as part of a team to problem solve in a complex environment. Experience in coordinating and managing projects, events, and meetings, including logistics, travel, agendas, and follow-ups. Proven ability to manage multiple tasks, prioritise workloads, and meet deadlines with a strong attention to detail. Exceptional verbal and written communication skills, with the ability to draft clear and concise correspondence, reports, and presentations. Strong sense of discretion and ability to handle confidential information with integrity and sensitivity. Excellent interpersonal skills, with the ability to build relationships and work effectively with diverse teams and stakeholders. Demonstrated good judgment and decision-making capabilities in high-pressure situations along with the ability to anticipate issues and proactively address them. Advanced proficiency using information technology, especially the Microsoft Office suite, email and internet and electronic diaries.

Salary details

The salary for this 0.544 FTE position commences at $43,980.52 per annum (Full-time Equivalent is $80,787.14 per annum) plus 12% superannuation per annum. Working hours will be over 5 days. 

Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.

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