Property Operations Coordinator

4 days ago

Adelaide, South Australia beBeeAdministrative Full time $94,120 - $133,920

Job Overview:

We are seeking a highly skilled Executive Assistant to join our Property team. As an integral member of the department, you will play a pivotal role in driving operational efficiency and delivering exceptional support to our Executive General Manager Property (EGMP) and wider team.

Key responsibilities include managing administrative duties such as preparing board reports and submissions, processing legal documents, and providing support across financial and property management systems and processes. Your ability to act on enquiries promptly and develop and maintain internal processes that enhance productivity within the team will be crucial.

Core Responsibilities:

  • Provide comprehensive, proactive, and confidential support to the EGMP and Property Team.
  • Manage and support the administrative activities of the EGMP and wider team, including day-to-day corporate, financial, and property management processes, project delivery, and liaison with internal and external stakeholders.
  • Process and execute legal and contractual documentation, including liaison with advisers.
  • Assist the team to grow satisfaction levels across the managed portfolio by ensuring a high level of customer service is provided.
  • Represent the Property Team at cross-functional meetings.
  • Assist with budget management, including bank receipting and invoice management using Technology One.
  • Develop, establish, and maintain internal processes and policies for the Property team.

Requirements and Qualifications:

  • Minimum of 3 years' experience as a Team/Executive Assistant, Office Manager, or Assistant Property Manager, bringing valuable industry insights to the team.
  • Knowledge and experience from the property industry advantageous.
  • Tertiary qualifications in business, finance, or administration.
  • High proficiency in Microsoft Office suite, including Excel, Word, PowerPoint, SharePoint, and Teams.
  • Excellent relationship management skills across internal and external stakeholders.
  • Experience supporting senior and executive staff members.
  • Demonstrable 'can-do' approach, willingness to learn, and problem-solving capabilities.

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