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Election Event Coordinator

3 weeks ago

Brisbane, Queensland, Australia beBeeProgramManagement Full time $96,000 - $124,000
Project Coordination Specialist

The ideal candidate will be responsible for coordinating and providing advice on project planning and other strategies in place that enable the delivery of electoral events. They will work within a team to ensure projects are well planned, executed, and evaluated.

This role requires an experienced professional with excellent communication skills and the ability to collaborate effectively with internal stakeholders at all levels and external stakeholders in government sectors.

The successful applicant will be organized, have an aptitude for taking a coordinated approach to their work, and encourage the same from their team and colleagues. They will champion data-driven decision making and assist with the collation, validation, and presentation of relevant data to inform decisions aligned with objectives and legislative requirements.

Main Responsibilities

  • Lead a small team to deliver outcomes related to program administration functions and develop their skills in areas of project management, data analytics, and reporting.
  • Coordinate project planning across the organization for major electoral events, empowering leaders to utilize existing and new management tools.
  • Review, design, and implement templated project documentation such as plans, risk registers, schedules, issues, and lessons registers, budget tracking, and closure reports.
  • Contribute to and advise senior executives on the overarching program of election projects for major election events, including approaches and decisions required for project planning, in line with legislative requirements.
  • Develop and drive the use of governance artefacts including by-election planning tools, and event-related reporting tools and registers.
  • Collaborate with other teams to coordinate cost estimates for by-elections.
  • Design and deliver post-election evaluation programs, ensuring lessons learned are captured and considered in line with best practice change methodologies, driving considered and controlled business improvement for future electoral events.
  • Coordinate engagement with key external stakeholders in line with approved programs and strategies.
  • Present accurate reports and dashboards to senior executives using PowerBI and collaborate with the Data Insights team to ensure the design and delivery of informative reports.
  • Contribute to team cohesiveness, wellbeing, and capability, promoting a positive environment, respectful of the views of others.
  • Display the Queensland Government values, ensuring they are upheld and championed when representing the organization.

Mandatory Sections

Occupational Group: Project Management

Seniority Level: Not Applicable

Employment Type: Full-time

Job Function: Project Management and Information Technology

Industries: Government Administration

This is a full-time position with applications remaining current for 12 months.