Senior Timetable Coordinator

6 hours ago

Melbourne, Victoria, Australia beBeeTimetabling Full time $98,670 - $107,023

Academic Scheduling Specialist

The Academic Scheduling Specialist role is responsible for developing, managing and optimising academic timetables of all courses (VET and HE), ensuring maximisation of space across all campuses.

This position involves actively coordinating with various stakeholders to meet academic needs and deadlines, while optimising the use of resources.

  • Develop and publish the academic calendar including census and financial liability dates.
  • Prepare, publish and maintain examination timetables utilising a range of systems and spreadsheets.
  • Support the Student Administration Manager in the creation of courses in student information systems.
  • Ensure rooms are allocated to achieve maximum usage capacity across all campuses and scheduling conflicts are resolved appropriately.
  • Ensure class sizes are maximised to meet room capacity and/or approved academic class caps.
  • Establish and maintain collaborative working relationships with academic and campus operations teams to create and revise course offerings; set up courses in student information systems and create classes.
  • Support Student Administration Manager with projects relating to timetabling solutions.
  • Support the enrolment process through the creation of timetables that strike a balance between effective space utilisation, student preferences, course progression and academic staff availability.
  • Support recruitment and enrolment strategies of the group, ensuring timetables are developed and published in line with recruitment timelines, enrolment scheduling and academic governance processes.
  • Allocate rooms for ad hoc events bookings.
  • Manage relationships with third parties for room rental.
  • Monitor and produce timetable related reports. For example, class sizes and building capacities.

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