Material Coordinator

1 day ago

Melbourne, Victoria, Australia beBeeProcurement Full time $65,000 - $95,000
Procurement & Logistics Specialist

The role of Procurement & Logistics Specialist is a critical one, requiring the right candidate to ensure timely delivery of materials, tools, and services.

This is a hands-on role in a fast-paced environment where confidentiality and good judgment are essential.

Key Responsibilities:
  • Procurement Planning: Translate approved technical requirements into executable procurement actions and RFQs.
  • Supplier Evaluation: Identify and evaluate suppliers across raw materials, chemicals/consumables, mechanical components, electrical/electronic parts, tooling/fixtures, lab/test gear, MRO/PPE, machining/fabrication services, freight/3PL, and capital items.
  • Purchase Order Management: Prepare purchase requisitions/POs in Xero; track approvals per Delegation of Authority; maintain clean documentation.
  • Supply Chain Coordination: Place and track POs; manage ETAs and exceptions. Provide a weekly update to stakeholders (open POs, risks, mitigations, customs status).
  • Import Management: Coordinate airfreight-first imports via DHL; manage customs clearance with the carrier; prepare/collect import documentation as needed (invoice, packing list, CoO, HS codes).
  • Inventory Management: Conduct goods-in checks for correctness, damage and documentation; action non-conformances with suppliers; release accepted goods to inventory.
  • Stock Control: Establish and maintain inventory records for consumables, components and tools (bin locations, min levels, batch/lot, shelf-life where applicable).
  • Physical Inventory Verification: Perform stocktakes and rolling cycle counts; restock consumables to prevent research/production downtime.
  • Asset Registration: Tag and register capital assets; coordinate calibration/servicing bookings with Engineering as required.
  • Storage and Safety: Maintain safe storage for consumables, parts and tools.
  • Onboarding: Run supplier onboarding against checklists.

Requirements:

  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Experience with procurement software and systems.

What We Offer:

  • A competitive salary and benefits package.
  • Ongoing training and professional development opportunities.
  • A dynamic and supportive work environment.

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