Operational Support Administrator

2 weeks ago

Bowral, New South Wales, Australia beBeeOperations Full time $83,250 - $114,955
Job Title: Administrative Officer for Joint Operations

Job Description:

The role of the Administrative Officer is a crucial part of the Joint Operations team, supporting the Director General Operations and Plans. The successful candidate will be responsible for providing high-level administrative support to the J3 Executive Team, ensuring the smooth operation of the office.


Key Responsibilities:
  • Synchronise Battle Rhythm calendar
  • Manage J3 inbox (DPN and DSN)
  • Provide personal administration support to the Director General
  • Make finance payments and acquittals for J3
  • Coordinate calendar scheduling (room bookings, invites, and confirmations)
  • Support J3 Executive Admin inbox (DPN and DSN)
  • Act as Objective Workgroup Coordinator (DPN and DSN)
  • Manage J3 office administration, including stationary orders
  • Maintain filing and structure (DPN and DSN)
  • Ensure Information Management, including distribution of information within the branch
  • Develop and implement Branch administrative procedures

Requirements:
  • Initiative and problem-solving skills
  • Ability to complete tasks, plan, and coordinate business priorities
  • Excellent communication and interpersonal skills
  • Highly organised with exceptional time management skills
  • Experience in providing secretariat support, coordinating briefing packs, writing minutes, and supporting coordination across the Command
  • Self-motivated, proactive, and able to work collaboratively in a team environment
  • Good judgement and ability to make sound decisions
  • Negative Vetting Level 2 security clearance

Benefits:

This is an exciting opportunity to join the Department of Defence, where you will have the chance to work in a fast-paced and dynamic environment. You will have great visibility of current operations and activities, and play a key role in supporting the J3 and the branch coordinate operations.


Eligibility:

Applicants must be able to obtain and maintain a Negative Vetting Level 2 security clearance.


About Defence:

The Department of Defence employs around 18,000 Australian Public Service employees. Defence APS employees work in a wide variety of critical roles, Australia-wide, enabling our three services Navy, Army, and Air Force to do their job. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment, and a diverse workforce.

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