Office Manager and Executive Assistant

4 weeks ago

Brisbane, Queensland, Australia Wenco International Mining Systems Full time

Wenco International Mining Systems is seeking a highly skilled Office Manager and Executive Assistant to provide administrative support to the executive team. The ideal candidate will have 3+ years of experience in an executive assistant role, with a strong knowledge of Microsoft Office applications and event planning.

Key Responsibilities:

  • Front of office support, including greeting staff and visitors, answering the general office phone, and providing general administrative support to all departments and employees.
  • Coordinate outgoing courier shipments and distribution of incoming mail and packages.
  • Manage the Company's cell phone plan, including issuing phones as needed, monitoring usage, and suggesting plan changes to meet business needs.
  • Responsible for overall facilities management, including coordinating with the landlord and external vendors for repairs and maintenance, monitoring the security system, and maintaining and ordering office supplies.
  • Ensure proper functioning and maintenance of photocopiers and printers.
  • Assist in updating the office layout and seating plan as required.
  • Support WBE staff with regards to Wenco's Travel Program.
  • Assist the Human Resources department with various activities, including onboarding of new hires, being an active member of Wenco's Joint Health & Safety Committee and Social Committee, and arranging employee virtual wellness events.
  • Provide administrative support to multiple Executive team members, including handling all communications and correspondence, managing special projects, and handling travel arrangements and expense reconciliations.

Requirements:

  • 3+ years of experience in an executive assistant role or progressive administrative experience of 5+ years.
  • Experienced working in a role and environment which requires confidentiality to be adhered to.
  • Experience in event planning and coordinating.
  • Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint).
  • Knowledge of Adobe.
  • Strong organizational skills, detail-oriented, reliable, and ability to manage multiple executive members' schedules.
  • Excellent communication skills, including the ability to write clear, formal business communications.
  • Excellent interpersonal skills.
  • Strong time management skills.
  • Strong ability to multi-task, and prioritize.
  • Strong problem-solving skills with an ability to think outside of the box and be resourceful.

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