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Administrative Assistant

2 months ago

Melbourne, Victoria, Australia Flexhive Full time
Accounting Firm Seeks Experienced Personal Assistant

We are seeking a highly skilled and organized Personal Assistant to join our dynamic commercial department in Melbourne's inner fringe.

Main Responsibilities:
  • Provide exceptional secretarial and administrative support to our Directors and accountants
  • Handle a high volume of correspondence, including hard copy and electronic documents
  • Answer and screen telephone calls, and assist with banking preparations and receipt processing
  • Prepare invoices, record and post outgoing mail, and sort and deliver daily incoming mail
  • Manage firm and personal correspondence for Directors, and prepare communications on their behalf
  • Collate Financial Statements and Income Tax Returns using DocuSign and MYOB Accountants Enterprise
  • Lodge taxation returns, and provide word processing, spreadsheet, and data entry support
  • Maintain and set up new filing systems, and perform filing, photocopying, and scanning tasks
  • Manage diaries and organize meetings for Directors, and perform ad hoc duties as required
Requirements:
  • Proven experience in an accounting firm providing administration support
  • Professional manner and presentation, with excellent written and verbal communication skills
  • Ability to multitask and prioritize, with meticulous attention to detail
  • Exceptional client relationship and communication skills, with a high level of discretion and sensitivity
  • Flexible team player with a positive attitude, and experienced in client business services and handling client/third-party correspondence
Why Work for Us:
  • Supportive Team: Be part of a collaborative and supportive team environment
  • Positive Work Environment: Enjoy a positive and inclusive work culture
  • Career Growth: Opportunities for learning and development, and a chance to contribute to delivering top-notch business services