Lease Administration Executive
3 weeks ago
About the Role:
The Lease Administrator position at Gough Recruitment AU involves supporting the efficient coordination of lease documentation processes for retail leasing and centre management teams.
Main Responsibilities:
- Manage all stages of the lease documentation process from instruction to execution, ensuring accuracy, compliance, and timely delivery within established deadlines.
- Oversee the maintenance and enhancement of leasing templates and forms for all properties, including Letters of Offer and Disclosure Statements.
- Promptly direct solicitors to draft formal lease documents following the Landlord's approval.
- Develop precise Disclosure Statements in compliance with the Retail Tenancy Act, collaborating with key managers for accuracy.
- Manage the review process for draft documents with the Leasing Executive and Centre Manager, incorporating feedback within set timelines.
- Handle amendments requested by tenants, consult legal experts on complex matters, and ensure timely delivery of final documents.
- Monitor lease deposits, bank guarantees, and insurance certificates, facilitating prompt execution and necessary registrations.
- Obtain fee estimates from solicitors and provide monthly reports on legal costs while maintaining outstanding document registers and insurance certificates for compliance.
- Recommend process improvements and manage leasing data, including tenant setups and quarterly reports on leasing targets.
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