Administrative Support Specialist

2 weeks ago

City of Whittlesea, Australia beBeeCoordinators Full time $15,900

The role of an Office Coordinator is pivotal in maintaining the daily operations of a workplace.

As the initial point of contact, they provide a welcoming and professional experience for all employees and guests.

Their responsibilities include assisting with room bookings, office equipment, supplies, maintenance, and cleanliness of office spaces.

Key Responsibilities:
  • Oversight of the office environment, including building access and office communications
  • Coordination of office operations including reception, stationery, mail, couriers, and other administrative procedures
  • Scheduling of room bookings as required
  • Welcome clients, visitors, and internal employees
  • Monitoring of office expenditures within allocated budget
  • Maintenance of office equipment and inventory, including kitchen and bathroom supplies
  • Support for events, meetings, and conferencing needs
  • Onboarding of new starters with IT, including assignment of equipment and seating arrangements
  • Process improvement initiatives
  • Ad hoc administrative support
Requirements:
  • Relevant qualifications such as Cert IV Business, or equivalent industry experience
  • Minimum 3 years experience in a similar office environment
  • Strong organisational and time management skills
  • Excellent verbal and written communication abilities
  • Proficiency with MS Word and MS Excel
  • Strong sense of discretion and professionalism
  • Proficiency in English language skills
What's in It for You:
  • A competitive salary package
  • Flexible working arrangements, with partial work from home
  • An excellent workplace culture with ongoing support, training, and development
  • Paid leave entitlements
  • Opportunities for career advancement
How to Apply:

Send your resume and cover letter highlighting your passion and relevant experience to apply for this exciting opportunity.

Please note that we will be immediately shortlisting applicants and may close the position as soon as we find the right candidate.

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