Bid Team Coordinator

1 week ago

Sydney, New South Wales, Australia Gamuda Engineering (Australia) Full time
About the Role

Gamuda Engineering (Australia) is seeking a highly organised and proactive Bid Administrator to support the Bid Director and team members of the Gamuda Tendering Team. This role requires exceptional multitasking abilities, a natural understanding of the tendering process in engineering or construction, and excellent interpersonal skills to coordinate with internal and external stakeholders.

This position plays a crucial role in ensuring the smooth operation of the bid management process, acting as the Bid Team's right-hand person, handling administrative duties, and ensuring deadlines are met across multiple bid projects.

Key Responsibilities
  • Manage the Bid Team's calendar, scheduling meetings, travel, and appointments, ensuring all commitments are well-organised and timely. Act as the first point of contact between the Bid Team and internal/external stakeholders, maintaining professional communication and filtering inquiries.
  • Liaise with various departments (engineering, finance, legal, etc.) to gather necessary documents, technical specifications, and approvals for tenders. Assist in the preparation of presentations and supporting materials for tender review meetings, both internally and externally.
  • Maintain and update bid-related databases, tracking documentation, and relevant records to ensure accurate and up-to-date information is always available. Organise and maintain the Bid Team's filing system, including both physical and digital documents.
Requirements
  • A minimum of 3-5 years of experience in an administrative or personal assistant role, preferably within an engineering, construction, or tendering environment.
  • Diploma or degree in Business Administration, Project Management, or a related field is desirable.
  • Excellent verbal and written communication skills; able to prepare professional correspondence and reports.
  • Strong ability to multitask, prioritise, and manage time efficiently, especially under tight deadlines.
  • Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software.
  • Experience handling sensitive information with discretion.
What We Offer

As a Bid Administrator at Gamuda Engineering (Australia), you will have the opportunity to work on high-profile projects, develop your skills and expertise, and be part of a dynamic and innovative team. The estimated salary for this position is around AU$70,000 - AU$90,000 per annum, depending on experience.

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