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Executive Assistant

2 months ago

Melbourne, Victoria, Australia State Government of Victoria, Australia Full time
About the Role

The Executive Assistant will provide high-level executive and administrative support to the Executive Director, Improvement, and their team. This role requires a high level of professionalism, initiative, and collaboration to deliver government priorities and contribute to building a positive culture.

Key Responsibilities
  • Provide confidential and accurate support to the Executive Director, including managing diaries, coordinating meetings, and preparing documents.
  • Undertake project work as requested by the Executive Director and Directors, Improvement.
  • Liaise with ministers' offices, senior leadership, and external clients to convey the department's expectations and provide timely advice and referral.
  • Operate with confidentiality, discretion, and a high level of integrity in managing communication between executive staff and stakeholders.
  • Draft documents and reports of a high standard for external distribution.
  • Coordinate confidential and sensitive information, including critical incident reports and external inquiries.
  • Review and maintain record keeping registers and systems for the office of the Deputy Secretary.
  • Coordinate meetings and conferences, including liaison with senior executives and government officials.
  • Respond to queries and provide timely advice and follow-up action as required.
What We Offer
  • The opportunity to perform meaningful work that contributes to the health and wellbeing of Victorians.
  • A wide range of growth and development opportunities within the department and Victorian Public Service.
  • A strong commitment to work-life balance, including flexible working arrangements.
How to Apply

Applications should include a resume and a cover letter. Click the 'Apply' button to view further information about the role and key contact details.

We are committed to developing and supporting a diverse and inclusive workforce that is well-equipped to provide responsive and quality services to all Victorians.