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Executive Administrative Assistant to the President

2 months ago

City of Monash, Australia SHX Realestate Pty Ltd Full time
About the Role

SHX Realestate Pty Ltd is seeking a highly skilled and experienced Executive Administrative Assistant to provide dedicated support to the President. This full-time role, based in our office, will play a crucial role in ensuring the smooth operation of our executive office.

Key Responsibilities:

  1. High-Level Administrative Support: Provide comprehensive administrative support to the President, including diary management, travel arrangements, meeting coordination, and prioritization of tasks to ensure maximum productivity.
  2. Correspondence and Documentation: Prepare, proofread, and manage correspondence, reports, and other business documents on behalf of the President.
  3. Property Management: Oversee the management of company and private properties, including coordinating maintenance services, liaising with contractors, handling lease and contract matters, and ensuring timely payment of all related fees.
  4. Farm Management: Supervise and manage the daily operations of the President's farm, including developing and executing maintenance plans, coordinating with farm workers, and ensuring the farm operates efficiently.
  5. Special Projects and Ad-Hoc Tasks: Assist with special projects and other tasks as directed by the President, ensuring all assignments are completed on time and to a high standard.
  6. Stakeholder Liaison: Act as the main point of contact between the President and internal teams or external stakeholders, ensuring effective communication and handling of sensitive information with the utmost discretion.
  7. Confidentiality: Handle sensitive and confidential information with the highest level of professionalism and discretion.

Requirements:

  1. Experience: At least 5+ years of experience providing executive-level administrative support, preferably within a fast-paced, professional environment.
  2. Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels. Proficiency in Mandarin or Cantonese is required.
  3. Decision-Making: Demonstrated ability to make decisive decisions, particularly in urgent situations, and to execute tasks efficiently.
  4. Autonomy and Multi-tasking: Ability to work autonomously, manage multiple tasks, and prioritize workload to meet deadlines.
  5. Attention to Detail: Strong attention to detail and exceptional organizational skills.
  6. Technical Proficiency: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  7. Language Proficiency: Excellent English skills for both written and verbal communication, along with fluency in Mandarin or Cantonese.
  8. Education: A bachelor's degree or higher is required; a postgraduate degree in management or a related field is preferred.
  9. Relevant Experience: Previous experience in property and farm management will be highly regarded.