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Senior Project Coordinator

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Sydney, New South Wales, Australia beBeeAdministrator Full time $200,000 - $220,000
Job Description

We are seeking a highly organized and experienced Senior Office Administrator to join our project team for a 2-month contract. This is a fantastic opportunity to contribute to a major project for a global industry leader, based in a fast-paced professional site office in the Sydney CBD.

The Senior Office Administrator will be the face of the project office, providing critical administrative and site support to a collaborative team. The role will play a central part in ensuring day-to-day operations run smoothly and professionally while maintaining high standards in documentation, communication, and coordination.

Key Responsibilities:

  • Provide professional front-of-house service by greeting all staff, clients, and visitors
  • Deliver high-level administrative support to the project and leadership teams
  • Prepare, format, and distribute reports, correspondence, and internal communications
  • Take accurate meeting minutes and ensure timely distribution of action items
  • Set up and manage onboarding processes for new starters (including desk/IT setup)
  • Maintain and manage document control registers, filing systems, and shared inboxes
  • Raise and process purchase orders and invoices
  • Order and maintain office supplies, PPE, and other essential equipment
  • Assist in event coordination, team meetings, and small onsite functions
  • Liaise with various departments to ensure smooth flow of information across the project
  • Ensure the office environment is presentable and aligned with safety and brand standards
  • Provide general administrative support and assist with any ad-hoc tasks as required
Requirements

To succeed in this role, you will need to have:

Proven 2 years experience in a senior administrative or office coordinator role, ideally in a project-based or construction environment

Confident, proactive, and capable of working independently in a fast-paced setting

Strong communication and organisational skills with exceptional attention to detail

Comfortable managing multiple competing priorities with professionalism and a positive attitude

Proficient in MS Office and general office systems

Immediately available and able to commit to the full contract period

Benefits

This is an excellent opportunity to work on a high-profile project with a leading industry player, develop your skills and experience, and take advantage of a competitive remuneration package.

Our company values its employees and offers a supportive and dynamic work environment.

How to Apply

If you are a motivated and organised individual looking to take your career to the next level, please send your CV to us for consideration.