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Procurement and Contract Management Specialist

2 months ago

Canberra, ACT, Australia Whizdom Recruitment Full time
Job Description

**Job Title:** Procurement and Contract Management Specialist

**Job Summary:** We are seeking a highly skilled Procurement and Contract Management Specialist to join our team at Whizdom Recruitment. The successful candidate will be responsible for assisting with the day-to-day procurement and contract management processes in accordance with departmental and whole-of-government procurement policies.

**Key Responsibilities:**

  • Monitor and manage procurement activities, including providing advice and support for basic to complex procurements.
  • Assist in the preparation of procurement approval documentation, including Approvals to Approach the Market, Evaluation Outcomes, Approvals to commit funds and enter into Arrangements.
  • Administer tender documentation through AusTender and DTA.
  • Provide a high level of customer service to internal clients and stakeholders, providing a proactive approach where Agency representatives are engaged, and feedback is sought.
  • Establish and maintain strong business relationships with external stakeholders and suppliers, including effectively managing contract enquiries, issues, disputes, variations, risks, and undertaking negotiations with suppliers as required.
  • Manage a range of contracts, maintaining relationships with suppliers and customers.
  • Monitor contracts and manage extension or renewal of contracts and contract close-out.
  • Problem-solve contract-related issues.
  • Prepare and manage Government contracts, simple and complex.
  • Provide policy advice in relation to compliance with relevant Australian Government legislation, rules, and policies relating to contract management and procurement activities.
  • Manage stakeholders and engagement.
  • Develop, draft, and implement communications strategies to support structural, technical, and business changes.
  • Assess and manage risks and issues.
  • Manage corporate document management and filing.
  • Manage mailbox and provide advice and support to the Line Manager, including identifying opportunities to improve procurement outcomes, efficiency, and value for money.

**Requirements:**

  • Four years' experience working within Government Procurement.
  • Thorough understanding of the PGPA Act for complex procurements.
  • Complex contract management experience, with knowledge of CCS.
  • Experience providing oversight of public sector procurement activities.
  • Ability to undertake analysis of suppliers, markets, products, and service categories to inform procurement planning.
  • Provide advice on 'best fit' security procurement approaches.
  • Assist in the administration of tender evaluation reports for consideration and approval.
  • Ability to assist in the oversight of contracts administration activities and monitoring of contract management plans.
  • Good interpersonal and communication skills, both verbal and written.
  • Ability to work effectively as an individual or within a team environment.
  • The ability to work with minimal supervision.