Executive Support Specialist

7 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000

Job Title:

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our leadership team.

The ideal candidate will have excellent written and verbal communication skills, be proficient in Microsoft Office, and have the ability to work well as part of a team and autonomously.

About the Role

This is an exciting opportunity for someone who thrives in a dynamic environment. As an Executive Assistant, you will be responsible for planning and scheduling meetings, conferences, and travel for executives, managing internal travel accounts, coordinating external and internal functions, and maintaining a high standard of convenience and service in the office.

You will also be responsible for facilities administration, including property lease monitoring, rental payments, repairs & maintenance, processing expenses, creating purchase requisitions, and arranging payment of invoices.

Key Responsibilities
  • Plan and schedule meetings, conferences, and travel for executives
  • Facilities administration including property lease monitoring, rental payments, repairs & maintenance
  • Process expenses, create purchase requisitions, and arrange payment of invoices
  • Support and supervise the Facilities Team Assistant
  • Manage internal travel account and provide training on how to use the travel booking system
  • Deliver facilities induction sessions for new starters
  • Fleet vehicle administration, including delivery tracking and coordination, payments, service history, and registration
  • Coordinate external and internal functions and events
  • Monitor office supplies and maintain a high standard of convenience and service
  • Provide reception relief support
  • Ad-hoc Administration duties
Requirements

To be successful in this role, you will need:

  • Certificate or Diploma in Business Administration
  • Proficient in Microsoft Office
  • Excellent written and verbal communication skills
  • Proven ability to build strong professional relationships
  • High attention to detail
  • Ability to work well as part of a team and autonomously
  • Must be a permanent resident or Citizen of Australia

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