Office Coordinator

2 weeks ago

Newcastle, New South Wales, Australia beBeeAdministration Full time $54,000 - $76,000
Administration Support Professional

This is a highly sought-after role in our organisation, offering opportunities for career growth and development. As an Administration Support Professional, you will play a key part in delivering business-oriented outcomes and meeting client needs.

The role involves managing project portfolios, working closely with team members and managers, and coordinating with internal and external stakeholders. You will be responsible for scheduling project managers, supervisors, technicians, and subcontractor trades, as well as preparing detailed scope documents and work orders.

Key duties and responsibilities include:

  • Accurately recording job details throughout the repair life of works
  • Delivering projects to strict service level agreement time frames as set out by clients
  • Building and maintaining strong relationships with clients and identifying opportunities for improvement
  • Coordinating, influencing, and negotiating with internal and external stakeholders
  • Working closely with team members and managers to deliver outcomes
  • Scheduling project managers, supervisors, technicians, and subcontractor trades
  • Preparing detailed scope documents, instructions, and work orders
  • Complaint handling where appropriate
  • Accurate and timely invoicing

Key selection criteria include:

  • Proven examples of drive and energy
  • Extreme motivation and ability to think outside the box
  • Strong administration and customer service background
  • Business administration qualification ideal but not essential
  • Experience in the restoration, construction, or insurance industry highly regarded
  • Excellent written and verbal communication skills
  • Strong organisational skills and attention to detail
  • Enthusiastic and proactive attitude
  • Ability to work autonomously, self-delegate, and use initiative
  • Outgoing and positive personality
  • Ability to work in a fast-paced and high-pressure environment
  • Intermediate Microsoft Office skills
  • Can-do attitude and good work ethic

We offer:

  • An immediate start
  • A respected organisation with stability and security
  • Support and guidance from experienced managers
  • A positive and rewarding team culture
  • Future career progression where great work is recognised and rewarded
  • Up-to-date technology and a modern office environment

This is a fantastic opportunity for individuals who are driven, enthusiastic, and eager to learn and grow with our organisation. If you have the skills, qualifications, and attitude required for this role, please apply.

  • Office Coordinator

    1 week ago

    Newcastle, New South Wales, Australia Hays Full time $104,000 - $130,878 per year

    Office Coordinator Location: Heatherbrae Rate: $30–35 an hour plus (pending experience)Type: Part-time position, 2–3 days a week This is an onsite role, no working from home. Your new role Your day-to-day responsibilities will include:Working with a small team, assisting with office coordination, booking meetings, taking calls and maintaining...

  • Bookkeeper / Office Coordinator

    2 weeks ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    OverviewWe're recruiting for a Bookkeeper / Office Coordinator to join a leading engineering & manufacturing organisation. This role combines finance responsibilities with office administration, offering real variety day-to-day.ResponsibilitiesManage accounts payable/receivable, reconciliations & reportingProcess weekly payroll (Awards/EBA compliance)BAS,...

  • Bookkeeper / Office Coordinator

    2 weeks ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    OverviewWe're recruiting for a Bookkeeper / Office Coordinator to join a leading engineering & manufacturing organisation. This role combines finance responsibilities with office administration, offering real variety day-to-day.ResponsibilitiesManage accounts payable/receivable, reconciliations & reportingProcess weekly payroll (Awards/EBA compliance)BAS,...

  • Senior Office Coordinator

    2 weeks ago

    Newcastle, New South Wales, Australia beBeeAdministration Full time $65,000 - $88,000

    Job Title: Administration OfficerThe role of the Administration Officer plays a vital part in supporting the Radiation Oncology New Patient Team. This position is accountable for managing incoming referrals, registering new patients, coordinating and scheduling appointments, as well as assisting the broader team to deliver efficient and high-quality...

  • Executive Assistant/ Office Coordinator

    1 week ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    Executive Assistant/ Office Coordinator role at Bendigo AdvertiserWe are Alfabs Australia, primarily located in the Hunter Valley, NSW. Being an Alfabs Team Member means you will be working with an industry leader who genuinely values the contribution of each and every member of our team. We provide genuine flexibility, development opportunities and a...

  • Executive Assistant/ Office Coordinator

    1 week ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    Executive Assistant/ Office Coordinator role at Bendigo AdvertiserWe are Alfabs Australia, primarily located in the Hunter Valley, NSW. Being an Alfabs Team Member means you will be working with an industry leader who genuinely values the contribution of each and every member of our team. We provide genuine flexibility, development opportunities and a...

  • Admin Officer/Coordinator Warabrook

    2 weeks ago

    Newcastle, New South Wales, Australia Baptistcare Wa Full time

    **Admin Officer/Coordinator| Warabrook**:- Newcastle, NSW, Australia- Permanent Part-TimeAdd To Favourites**About Us**BaptistCare is a leading for-purpose Christian-based care organisation that supports thousands of people across more than 100 locations in NSW, ACT and WA. From humble beginnings in 1944, BaptistCare has grown into one of the nation's most...

  • Medical Office Coordinator

    7 days ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $50,000 - $70,000

    Our practice is seeking a skilled Medical Office Coordinator to provide exceptional patient care and administrative support.This key role involves working closely with our team to ensure the smooth delivery of healthcare services. The ideal candidate will possess excellent communication skills, both written and verbal.Key Responsibilities:">Providing a high...

  • Service Coordination Officer

    2 weeks ago

    Newcastle, New South Wales, Australia Icare External Full time

    **Newcastle**- **Permanent role, 35 hour working week**:- **Newcastle base, salary $99,938 + super**:- **Access to our Employee Assistance Program****About the Role**To ensure person centred, timely, high quality and cost-effective services are coordinated and provided to meet participant's/worker's needs and scheme objectives.In the role you will be able to...

  • Admin Officer/Coordinator

    2 weeks ago

    Newcastle, New South Wales, Australia Baptistcare Full time

    **About Us**BaptistCare is a leading for-purpose Christian-based care organisation that supports thousands of people across more than 100 locations in NSW, ACT and WA. From humble beginnings in 1944, BaptistCare has grown into one of the nation's most respected care and community services providers. We create strong and caring communities and place people at...