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Executive Office Coordinator

2 months ago

Geelong, Victoria, Australia WorkSafe Victoria Full time
About the Role

The Executive Office Coordinator will provide high-level administrative support and coordination to the Executive Director and Executive Officers at WorkSafe Victoria.

The role will support the delivery of whole-of-organisation activities on behalf of the Executive Director and assist in fulfilling corporate obligations and reporting requirements.

Key Responsibilities:
  • Providing confidential administrative support to the Executive Director and Executive Officers
  • Leading on all administrative office coordination for the Executive Office
  • Supporting the Executive Officers in delivering operational requirements, including business planning, risk management, budget management, and compliance
  • Maintaining administrative processes and templates for meetings, including agendas, minutes, and action registers
About You

You will be an experienced administrative professional who has ideally supported senior executives.

An ability to work within a fast-paced environment combined with strong prioritisation skills and the ability to react and deal with change and the unexpected will be key parts of your skill set.

Requirements:
  • At least 4 years of experience in an administrative support role
  • Experience in the preparation of presentations, agendas, minutes, as well as organising functions or team events
  • Effective organisation and time management skills
  • Intermediate/advanced knowledge of Office Suite (e.g., PowerPoint, Word, Excel)
  • Demonstrated ability to liaise with a diverse client/stakeholder group including senior management levels
About WorkSafe Victoria

WorkSafe Victoria is a government agency that aims to reduce workplace harm and improve outcomes for injured workers.

We strive to build a diverse workforce that reflects the community we serve.