Bariatric Surgery Registry Senior Administrator

2 weeks ago

Melbourne, Victoria, Australia Alfred Health Full time

Alfred Health

We are seeking a highly skilled and experienced individual to join our team as the Bariatric Surgery Registry Executive Officer. The successful candidate will be responsible for the integrity and quality of the Bariatric Surgery Registry and will oversee research activities.

Key Responsibilities

  • Policy and Procedure Management: Ensure that policy and procedures are compliant with good registry practice, relevant legislation and identify opportunities for improvement and implement necessary changes.
  • Data Quality Audits: Oversee regular audits of data quality and seek ways to improve processes.
  • Performance Monitoring: Regularly review the core outputs of the registry and identify performance that might be considered outlying and manage escalations according to registry policy.
  • Financial Management: Track the expenditure of the BSR against budget and report on finance to the Director, Steering Committee and Commonwealth.
  • Expenditure Decision-Making: Make decisions on expenditure required for the day-to-day running of the BSR.
  • Stakeholder Engagement: Maintain engagement with key stakeholders including (but not limited to) the Commonwealth, state jurisdictions, funders, ANZMOSS and IFSO.
  • Reporting: Manage the production of the outward facing reporting of the Registry (including but not limited to progress reports and annual reports) by working with the Director to oversee the design and delivery of these reports.
  • Quality Reporting: Design the quality related reporting of the Registry including (but not limited to), individual surgeon reports, hospital reports and ad-hoc reporting that is required by working with the Operations Manager to ensure they are delivered.
  • Funding Development: Work with the Director to develop a broad funding base including (but not limited to) governments, device manufacturers, private insurers and Medical Defence Organisations (MDOs). This will include contract and deliverables management and regular meeting with key stakeholders.
  • Research Funding: Work with the Director to develop a funding stream for research including (but not limited to) competitive grants, philanthropic organisations, MDOs and industry. This will include contract and deliverables management and regular meeting with key stakeholders.
  • Professional Development: Keep abreast of developments, activities and protocols in area of registry science through liaison with other registry staff in the Faculty of Medicine Nursing and Health Sciences. Remain abreast of relevant literature and attend relevant meetings and seminars.
  • Team Leadership: Liaise with the Clinical Lead NZ to ensure consistent work practices across both countries.
  • Staff Supervision: Provide effective day to day staff supervision with the goal of maintaining a happy and productive workplace.

Requirements

  • Research higher degree or equivalent
  • Extensive project management experience and proven management expertise
  • An equivalent combination of relevant experience and/or education/training
  • Demonstrated extensive and broad experience in leading, motivating and developing a team of professionals to deliver service excellence and continuous improvement
  • Outstanding research, analytical and consulting skills, including the ability to devise innovative solutions to complex issues
  • Exceptional communication skills, including the ability to provide authoritative advice and to manage relationships, influence and negotiate at senior levels within and outside the University
  • Superior planning and organisational skills, with the ability to prioritise and delegate tasks to achieve a substantial agenda within agreed timeframes and to required standards
  • Proven, significant ability to develop and implement policy
  • Experience working as part of a leadership team, contributing to setting strategic direction, undertaking strategic planning, providing advice and implementing initiatives to deliver on objectives
  • Experience in and understanding of the healthcare industry, Human Research Ethics Committees and the higher education sector

Benefits

  • Access to Salary Packaging and Novated Leasing
  • Health and Wellbeing initiatives in addition to discounted health insurance
  • Great work/life balance

Contact Information

For any queries regarding the role, please contact the Human Resources department at Alfred Health.

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