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Team Coordinator

2 months ago

Mudgeeraba, Queensland, Australia Gough Recruitment AU Full time
About the Role

We are seeking a highly organized and motivated individual to join our team as a Team Coordinator at a dynamic and thriving asset management company dedicated to achieving excellence in the retail sector.

The company is committed to success and positive engagement with stakeholders, and as they continue to grow, we are looking for someone to contribute to the achievement of business objectives and ensure the smooth operation of a retail centre.

Key Responsibilities
  • Process and issue monthly tenant statements in a timely manner.
  • Assist in collecting tenancy rental charges and issue recovery letters as necessary.
  • Calculate interest on outstanding arrears and raise charges in consultation with the Retail Manager.
  • Process rental reviews, ensuring accurate adjustments and maintaining up-to-date records.
  • Maintain and update systems and procedures to ensure efficient operations.
  • Provide weekly arrears updates to the Retail Manager and Managing Director.
  • Chase monthly sales figures and enter data into the system for accurate tracking.
  • Match creditor invoices daily and forward them for verification and approval.
  • Maintain lists of tenants and contractors, ensuring up-to-date contact information.
  • Attend to customer accidents/incidents, complete Incident Report Forms, and follow safety protocols.
  • Manage the Tenant Bank Guarantee Register and Critical Dates Diary.
  • Balance Petty Cash and forward reconciliation to the Finance Director.
  • Process Casual Leasing inquiries and send out required forms and invoices.
  • Maintain various registers, including CPR, first aid certificates, Key Register, and more.
  • Source quotes for operational and maintenance issues.
  • Provide support to the Retail Manager to ensure the smooth operation of the centre.
Requirements
  • Previous experience in a similar role in retail or asset management.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Knowledge of financial and administrative processes.
  • Ability to handle multiple tasks efficiently and meet deadlines.