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Project Administrative Coordinator

3 weeks ago

Dubbo, New South Wales, Australia beBeeAdministrator Full time $60,000 - $80,000
About the Regional Rail Project

The NSW Government is replacing the ageing regional rail fleet to improve safety, amenities, accessibility, and reliability for customers.

Your Role in the Project
  • You will provide administrative support to the operations team involved in the Regional Rail Project (RR).
  • This position ensures the smooth functioning of administrative tasks related to the project.
Key Responsibilities:
  • Administrative Support: Assist the operations team with tasks such as documentation, scheduling, and communication.
  • Payroll: Process payroll for the project.
  • Purchasing: Lead raising purchase orders and administer payments and processing for the Regional Rail project.
  • Record Keeping: Maintain accurate records of project-related documentation, including schedules, contracts, and reports.
  • Coordination: Liaise between departments and external stakeholders to facilitate effective communication.
  • Compliance: Ensure all administrative activities comply with company policies and project-specific regulations.
  • Documentation: Prepare reports, meeting minutes, and other documentation required by the operations team.
  • Logistics: Assist with logistics management, including coordinating meetings, site visits, and travel arrangements for the team.
Requirements
  • Organisational Skills: Exceptional organisational skills to manage multiple administrative tasks efficiently.
  • Communication: Strong written and verbal communication skills to interact effectively with team members and stakeholders.
  • Detail-Oriented: High attention to detail to ensure accuracy in documentation and record-keeping.
  • Problem Solving: Ability to proactively identify and resolve administrative issues.
  • Technical Proficiency: Familiarity with office software, systems, and project management tools.
What You Will Gain
  • A significant contribution to the community by ensuring the smooth operation of a project that enhances regional connectivity and economic growth.
  • An opportunity to contribute to the historic Regional Rail Project, transforming regional rail services in NSW, improving safety, amenities, accessibility, and reliability for regional commuters.
  • A healthy work-life balance, flexible working hours, and understanding about family commitments.
  • An equal opportunities employer providing career advancement and skill development opportunities for everyone.