Administrative Services Coordinator

5 days ago

Mackay, Queensland, Australia Celleng Full time
Job Description

We are seeking an experienced Administrative Services Coordinator to join our team at Celleng. As a key member of our administration team, you will be responsible for providing administrative support to staff and management, including preparing documents, handling correspondence, and managing phone calls and emails.

Key Accountabilities:

  • Administrative Support: Provide high-level administrative support to staff and management, ensuring seamless day-to-day operations.
  • General Office Duties: Maintain a clean, organized, and well-maintained office environment, ensuring all necessary supplies and equipment are readily available.
  • Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings for staff and management, ensuring timely and efficient communication.
  • Event Coordination: Plan and coordinate office events, meetings, and conferences, arranging logistics and preparing materials as required.
  • Travel Arrangement: Arrange travel requirements for company staff, including flights, accommodation, and hire vehicles, ensuring smooth and stress-free travel arrangements.
  • Record Keeping: Maintain accurate and up-to-date records, including filing systems, databases, and employee training records, ensuring confidentiality and security of sensitive information.
  • Customer Service: Provide excellent customer service to clients, vendors, and employees, responding to inquiries and resolving issues in a professional and courteous manner.
  • Procurement / Purchasing Support: Obtain quotes from suppliers, organize purchase orders, and maintain the Purchase Order Register, ensuring purchased goods are delivered within project or office timelines and requirements.
  • Site Access Workflow: Book pre-employment medicals, arrange personal protective equipment (PPE), and ensure qualifications and tickets are entered into client contractor portals prior to project site entry.
  • Training Matrix: Support staff with project site access training and site-specific inductions, updating client contractor management portals for new and existing staff.
  • Fleet Management: Responsible for allocation and tracking of all company vehicles, updating the Fringe Benefits Tax (FBT) Report with vehicle logbook details on an annual basis.
  • Labour Hire Reporting: Update the Labour Hire Portal with company labour hire data for the company on a 6-monthly basis.
  • Project Consumables: Generate project labels as required.
  • Quality: Adhere to Position Description Task List.

  • Administrative Support Coordinator

    22 hours ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    About Our VisionMackay Hospital and Health Service aims to deliver exceptional patient care and outcomes by providing accessible, comprehensive, and coordinated healthcare services. We strive to create a work environment that fosters collaboration, innovation, and continuous improvement.Job SummaryThe Administration Officer will provide high-quality...

  • Administrative Services Officers

    5 days ago

    Mackay, Queensland, Australia Mulgraveprivate Full time

    About UsMulgrave Private Hospital is a leading provider of healthcare services in Australia.We are committed to delivering high-quality patient care and strive to provide a positive experience for all our patients, families and staff.Job DescriptionThis role will see you working closely with our busy Day Rehabilitation department, providing administrative...

  • Administrative Services Manager

    22 hours ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service delivers high-quality healthcare services to patients in regional, community, and rural settings. Our comprehensive service includes administration, medical, nursing, and allied health services, with a strong focus on patient-centered care.Key ResponsibilitiesCoordinate and manage activities to achieve objectives of the...

  • Office Coordinator

    4 hours ago

    Mackay, Queensland, Australia Celleng Full time

    Key AccountabilitiesAs an Administrative Support Specialist at Celleng, your key responsibilities will include:Administrative Support: Provide administrative support to staff and management, including preparing documents, handling correspondence, and managing phone calls and emails.General Office Duties: Ensure the office is clean, organized, and...

  • Customer Service and Operations Coordinator

    7 days ago

    Mackay, Queensland, Australia Bridgestone Earthmover Tyres Pty Ltd Full time

    Bridgestone Earthmover Tyres Pty Ltd is a globally recognised business offering exciting opportunities for career development.The successful candidate will be part of a dynamic administration team in Mackay, working closely with colleagues to serve customers.Bridgestone is renowned for its commitment to quality products, continuous improvement and innovative...

  • Front Desk Administrator

    6 days ago

    Mackay, Queensland, Australia Bank of China Full time

    About the RoleThis Casual Receptionist position is a fantastic opportunity to provide quality customer service and administrative support to our team at Ramsay Psychology Box Hill. As a highly organised and enthusiastic professional, you will be responsible for coordinating administration functions, providing support to the administrative and clinical teams,...

  • Office Administrator

    5 days ago

    Mackay, Queensland, Australia Celleng Full time

    Add expected salary to your profile for insightsCell Engineering is a progressive Electrical Engineering service provider.A supplier of choice, we constantly deliver quality results on time, innovative solutions, personal service, and value for money on the back of strong customer relationships.We service clients across the nation from offices in Mackay,...

  • Field Service Coordinator

    7 days ago

    Mackay, Queensland, Australia Epiroc Group Full time

    Epiroc's mission is to provide world-class equipment for drilling, rock excavation, and a complete range of related consumables and services through our global network.As a Field Service Coordinator, you will play a key role in the success of our global leader in the mining, infrastructure, and natural resources sector. You will oversee the day-to-day...

  • Medical Administration Manager

    5 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    **Become Part of Our Dynamic Team**We are a fast-paced and supportive healthcare organization that values teamwork, innovation, and excellence. Our Cancer Services team at the Mackay Base Hospital is seeking a skilled Medical Administration Manager to lead our administrative functions and drive process improvements.**Job Summary**As a Medical Administration...

  • Administrative Support Specialist

    4 days ago

    Mackay, Queensland, Australia CQUniversity Full time

    CQUniversity's School of Business and Law is seeking a skilled Administrative Support Specialist to provide expert support to the school and management. Your primary role will be to coordinate and facilitate academic processes, including timetabling, result processing, course accreditation, enrolment monitoring, and grade processing.Key...

  • Health Service Administrator

    5 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Job DescriptionAs an Administration Officer with Mackay Hospital and Health Service, you will be working as part of a multidisciplinary team providing screening and assessment services to clients.You will be the first point of contact for clients, responding to queries and concerns in a professional and courteous manner.In this role, you will have the...

  • Administrative Assistants

    6 days ago

    Mackay, Queensland, Australia Mulgraveprivate Full time

    Administration Officer PositionsWe are seeking Administration Officers to effectively coordinate comprehensive customer-focused services to both internal and external customers. Below are the details of various roles available:Available PositionsAdministration Officer at Matilda Nepean Private HospitalThis is a Full time jobLocation: Kingswood, Sydney...

  • Administrative Support Specialist

    19 hours ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Company OverviewMackay Hospital and Health Service is a leading healthcare provider in regional Australia. With six hospitals, two multi-purpose health services, and four community health centres, our district covers an area of approximately 90,000km2 and serves patients and their families across Bowen, Cannonvale, Clermont, Collinsville, Dysart, Glenden,...

  • Administrative Support Specialist

    5 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    **About Mackay Hospital and Health Service**Mackay Hospital and Health Service is a leading provider of healthcare services in regional, community, and rural settings. Our mission is to deliver high-quality patient care while fostering a culture of collaboration, trust, respect, and teamwork.**Our Team**The Cancer Services at the Mackay Base Hospital is...

  • Healthcare Operations Coordinator

    5 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    **Welcome to Mackay Hospital and Health Service**We are a thriving healthcare organization serving the needs of patients and communities in regional Queensland. Our vision is to deliver world-class healthcare services that improve health outcomes and quality of life.**Job Summary**We are seeking a highly skilled Healthcare Operations Coordinator to join our...

  • Cleanliness and Service Coordinator

    2 days ago

    Mackay, Queensland, Australia Mater Health Services Full time

    Job DescriptionMater Private Hospital Mackay is seeking a skilled Hospitality Services Assistant to join our team on a casual basis.The successful candidate will be responsible for providing high-quality cleaning and hygiene services to designated areas of the Hospital and preparing, assembling, and delivering patient meals.Key Responsibilities:Deliver...

  • Administration Officer

    1 day ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast-paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Education Support Officer

    4 days ago

    Mackay, Queensland, Australia CQUniversity Full time

    We are seeking an Education Support Officer - Administration to join our team at CQUniversity's School of Business and Law. In this role, you will provide administrative support to the school and management, coordinating and facilitating academic processes, including timetabling, result processing, course accreditation, enrolment monitoring, and grade...

  • Hospital Administration Assistant

    6 days ago

    Mackay, Queensland, Australia Bank of China Full time

    Job SummaryThis Casual Receptionist position at Ramsay Psychology Box Hill offers an exciting opportunity to work in a dynamic and supportive team environment. As a key member of our team, you will be responsible for providing administrative support, coordinating activities, and ensuring seamless day-to-day operations.Duties and Responsibilities:Coordinate...

  • Healthcare Services Coordinator

    5 days ago

    Mackay, Queensland, Australia Gosford Private Full time

    About the Job:Gosford Private seeks an experienced Admin Officer to join our dynamic team. This full-time opportunity offers a supportive environment and career progression possibilities.Administrative Healthcare Role:This role involves providing administrative support to our clinical teams, ensuring seamless hospital operations. As an Admin Officer, you...