Office Administrator

4 days ago

Mackay, Queensland, Australia Celleng Full time

Add expected salary to your profile for insights

Cell Engineering is a progressive Electrical Engineering service provider.

A supplier of choice, we constantly deliver quality results on time, innovative solutions, personal service, and value for money on the back of strong customer relationships.

We service clients across the nation from offices in Mackay, Darwin, Brisbane, Gladstone, Perth and Newcastle.

What makes us unique

With an impressive history of staff retention, customer satisfaction and working with high-profile clients. We provide a balanced lifestyle where you will feel respected and appreciated for your efforts. Our people are our most valuable asset. We will work with you to achieve mutually desired goals.

Key accountabilities:

  • Administrative Support: Provide administrative support to staff and management, including preparing documents, handling correspondence, and managing phone calls and emails.
  • General Office Duties: Ensure the office is clean, organized, and well-maintained at all times. Manage the office supplies and consumables requirements, and coordinate with vendors and suppliers when equipment requires repairs or replacement where directed.
  • Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings for staff and management.
  • Event Coordination: Plan and coordinate office events, meetings, and conferences. Arrange logistics, prepare materials, and manage event details.
  • Travel Arrangement: Arrange travel requirements for company staff i.e. flights, accommodation, hire vehicles book conferences etc.
  • Record Keeping: Maintain accurate and up-to-date records, including filing systems, databases, and employee training records. Ensure the confidentiality and security of sensitive information.
  • Customer Service: Greet visitors, answer inquiries, and provide excellent customer service to clients, vendors, and employees. Handle incoming and outgoing mail and deliveries.
  • Procurement / Purchasing Support: Where directed obtain quotes from suppliers for products, services, training, uniforms and consumables, organise purchase orders, maintain Purchase Order Register and ensure purchased goods are delivered within the project or office timeline and requirements.
  • Site Access Workflow: Book pre-employment medicals, organise personal protective equipment (PPE), organise travel to site, book accommodation, ensure qualifications and tickets are entered into client contractor portals prior to project site entry.
  • Training Matrix: Support staff with project site access training and site-specific inductions and update client contractor management portals for new and existing staff. Training matrix must be kept up to date at all times including course refreshers and subsequent notification to company employees.
  • Fleet Management: Responsible for allocation and tracking of all company vehicles and updating the Fringe Benefits Tax (FBT) Report with vehicle logbook details on an annual basis.
  • Labour Hire Reporting: Responsible for updating the Labour Hire Portal with company labour hire data for the company on a 6 monthly basis.
  • Project Consumables: Generating project labels as required.
  • Quality: Adherence to Position Description Task List.

About You:

In this role you will manage multiple priorities in an ever-changing environment.

You will provide the following skills and experience in the role:

Experience: 2 years plus previous experience in an office administration or a related role is preferred. A basic understanding of bookkeeping and financial processes is desirable.

Skills:

  • Organisational Skills: Ability to handle multiple tasks, prioritize, and manage time effectively.
  • Communication: Strong written, verbal communication and interpersonal skills.
  • Attention to Detail: High attention to detail when managing project documentation and reporting.
  • Problem-Solving: Ability to address project risks, delays, and issues with proactive solutions.
  • Technical Skills: Proficiency in Microsoft Office Suite software.
  • Autonomy: Ability to work independently and as part of a team where directed.

If you are interested in switching to a company that offers

  • Flexible work environment.
  • Friendly and collaborative administration team.
  • Modern offices.
  • Staff events, parties and cake for your birthday.
How do your skills match this job?

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an office administrator?
  • Do you have experience in administration?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have a current Australian driver's licence?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

#J-18808-Ljbffr

  • Administrative Officer

    3 days ago

    Mackay, Queensland, Australia Celleng Full time

    Job SummaryWe are seeking an experienced Administrative Officer - Office Management to join our team at Celleng. As a key member of our administration team, you will be responsible for providing high-level administrative support to staff and management, including preparing documents, handling correspondence, and managing phone calls and emails.Key...

  • Administration Officer

    4 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast-paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Administration Officer

    1 week ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Expression of Interest – Ongoing OpportunitiesMackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork.Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in...

  • Hospital Administrative Officer

    3 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    About Our RoleThe Administration Officer position is a key role within the BreastScreen Queensland Mackay Service, providing essential administrative support to the team.The successful candidate will be responsible for ensuring the smooth operation of day-to-day activities, including client communication, data management and reporting.This is an exciting...

  • Education Support Officer

    3 days ago

    Mackay, Queensland, Australia CQUniversity Full time

    We are seeking an Education Support Officer - Administration to join our team at CQUniversity's School of Business and Law. In this role, you will provide administrative support to the school and management, coordinating and facilitating academic processes, including timetabling, result processing, course accreditation, enrolment monitoring, and grade...

  • Administration Officer

    4 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Administration Officer

    7 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Administration Officer

    4 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service offers an exciting opportunity for a dedicated individual to join their Business Administration Support Services team as an Administration Officer on a casual basis.The ideal candidate will provide administrative support across Mackay-based facilities, ensuring the delivery of high-quality services to patients and their...

  • Administration Support Officer

    4 days ago

    Mackay, Queensland, Australia Mind Australia Limited Full time

    Be the first point of contact for a team supporting and empowering young people with mental ill healthCasual OpportunityBox Hill LocationMind strongly encourages applications from Aboriginal and Torres Strait Islander Peoples, people with a lived experience of mental ill health and recovery, and applicants from all cultures, genders, sexualities, bodies,...

  • College Administration Officer

    3 days ago

    Mackay, Queensland, Australia CQUniversity Full time

    Continuing, Full-TimeSchool of Business and LawCQUniversity Mackay, Bundaberg, Gladstone or RockhamptonHigher Education Worker Level 5Total Remuneration $92,833 to $104,427 pa (including salary of $78,446 to $88,243 plus 17% superannuation and leave loading)Join an organisation with an unbreakable belief that quality education, training and research should...

  • Administration Support Officer

    15 hours ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Stream Support Administration Officer

    2 weeks ago

    Mackay, Queensland, Australia Mackay Hospital And Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings.Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork.Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Administrative Assistants

    4 days ago

    Mackay, Queensland, Australia Mulgraveprivate Full time

    Administration Officer PositionsWe are seeking Administration Officers to effectively coordinate comprehensive customer-focused services to both internal and external customers. Below are the details of various roles available:Available PositionsAdministration Officer at Matilda Nepean Private HospitalThis is a Full time jobLocation: Kingswood, Sydney...

  • Office Administrator

    11 hours ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service operates in a variety of regional, community and rural settings, providing a range of health services. The organisation values collaboration, trust, respect and teamwork, creating a fast-paced and challenging yet supportive workplace.Staff at Mackay Hospital and Health Service have the opportunity to work in unique...

  • Stream Support Administration Officer

    2 weeks ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success. Working for Mackay Hospital and...

  • Front Office Administrator with RMS Expertise

    5 days ago

    Mackay, Queensland, Australia SIRROM Full time

    Sirrom Corp is committed to providing exceptional food and service across all conditions and locations.We are seeking a highly skilled Front Office Administrator with RMS Expertise to join our team.This role involves managing reservations, handling customer inquiries, and generating reports, as well as assisting in developing and implementing processes to...

  • Administration & Office Support

    2 days ago

    Mackay, Queensland, Australia Montserrat Full time

    Ward Administrator at North West Hospital and Health ServiceThis is a Casual/Vacation job.Location: Mount Isa, Western QLDSalary: $48.51 - $53.95 per hourJob Classification: Administrative AssistantsJob Type: Casual/VacationAbout Mount Isa: A unique and progressive city nestled among the splendour of the Selwyn Ranges.Expression of Interest: We are looking...

  • Reception and Administration Assistant

    4 days ago

    Mackay, Queensland, Australia Mind Australia Limited Full time

    Job DescriptionMind Australia Limited is seeking a professional and self-motivated Administrative Support Officer to join our team in Box Hill. This casual opportunity provides the chance to make a meaningful contribution to our organization and support the delivery of front-line care.Key responsibilities include:Providing reception services, including...

  • Client Administrator

    3 days ago

    Mackay, Queensland, Australia Aon Hewitt Full time

    Client AdministratorAon is looking for someone who is keen to kick start or grow their insurance career. You will assist our Senior Brokers with a variety of client tasks along with reception and office administration work. This is an entry-level role and ideal for school leavers, graduates, administration and/or customer service professionals. We will train...

  • Accounting Administrator

    3 days ago

    Mackay, Queensland, Australia Foodie Coaches Pty Full time

    As an Accounting Administrator at FC Accounting Co, your primary responsibility will be to lead and enhance our administrative processes tailored to the accounting industry. Leveraging your expertise in accounting administration, you will ensure accuracy, efficiency, and smooth operations in managing financial documents and supporting the team.Location:Main...