Medical Workforce Coordinator

The Medical Workforce Coordinator is responsible for providing efficient and effective administrative support services to the functions that facilitate the Medical Workforce Unit, including:

• Coordinating education, rostering, and onboarding processes for Local Health Districts.
• Supporting the delivery of clinical services across hospitals and liaising with key stakeholders at regional health authorities and health departments.

You will play a vital role in ensuring the seamless operation of our medical workforce. This is an opportunity to be part of a dynamic team that values excellence, teamwork, and ongoing professional development.

1. Create and Manage JMO Rosters: Develop and maintain accurate, equitable, and cost-effective JMO rosters that adhere to safe working hours as per relevant awards.
2. Maintain Daily Rosters: Ensure timely management of daily rosters, including sick leave, overtime, and annual leave cover for all junior medical officers.
3. Coordinate JMO Onboarding and Credentialing: Facilitate the smooth onboarding and credentialing process for new junior medical officers, ensuring compliance with relevant policies and procedures.
4. Provide Administrative Support: Prepare reports, newsletters, correspondence, meeting papers, and audits related to mandatory training, AHPRA registration, visa requirements, WWCC checks, Safe Working Hours, and UROC protocols.
5. Assist Junior and Senior Medical Staff: Provide timely advice, support, and guidance to junior and senior medical staff, promoting their orientation, wellbeing, and career development.
6. Maintain Knowledge and Expertise: Stay up-to-date with relevant industrial awards, legislative requirements, and policies and procedures at local, district, and state levels.
7. Contribute to Strategic Direction: Collaborate with the Medical Workforce Unit Manager and team members to contribute to the overall strategic direction of the unit and achieve key performance indicators.

• Tertiary Qualifications: Relevant tertiary qualifications or equivalent work experience, preferably in a Medical Workforce or hospital setting.
• Interpersonal Skills: Strong interpersonal skills, ability to collaborate effectively with colleagues, and build rapport with diverse stakeholders.
• Initiative and Adaptability: Demonstrate initiative, work independently, and learn quickly in a dynamic environment requiring flexibility and adaptability.
• Workload Management: Proven ability to manage workload in high-volume environments, prioritize tasks, and maintain attention to detail.
• Confidentiality and Discretion: Exercise discretion and maintain confidentiality when dealing with sensitive information.
• Communication and Interpersonal Skills: Excellent written and verbal communication skills, proficiency in using internet technology, email, and MS Office applications, and experience with complex electronic systems.
• Roster and Payroll Processes: Demonstrated knowledge of roster and payroll processes, and ability to interpret employment conditions and awards for medical staff.
• Recruitment and Remuneration: Demonstrated knowledge of recruitment and remuneration processes and practices, and ability to interpret employment conditions for medical staff.

• Supportive Environment: Work alongside dedicated professionals committed to improving healthcare delivery.
• Critical Role: Contribute to the heart of our medical workforce operations, ensuring accurate rosters, efficient payroll management, and seamless recruitment processes.
• Learning Opportunities: Expand your skills and knowledge while contributing to meaningful projects that impact patient care and healthcare services.