Construction Administrator
3 weeks ago
We are seeking a highly motivated and experienced Project Administrator to join our team on a permanent basis. The successful candidate will be based out of our head office in the Eastern/Bayside area with free parking onsite.
Your Key Responsibilities- Administer the Project Management Software system, including creating and monitoring jobs;
- Prepare end of month claims to clients;
- Assist with document control, including building O&M manuals and plans;
- Prepare monthly reporting to clients;
- Draft contracts, work orders, and scopes of work;
- Process variations;
- Issue POs and action monthly invoicing to clients;
- Assist with service requests and approvals with local councils;
- Assist with trade procurement, including qualification;
- Undertake procurement tasks, including job cost coding and POs;
- Process Accounts Payable and Receivable daily and batch payment runs weekly;
- Perform bank and credit card reconciliation through Xero;
- Monthly reporting;
- Manage supplier and trade insurances and ensure they are up to date;
- Coordinate travel;
- Assist with other administrative or operational tasks as required.
- Prior experience in a similar role within the construction industry is essential;
- Demonstrate excellent organisational skills, initiative, and ability to work under pressure and to deadlines;
- Familiarity with project management software, Microsoft Office Suite, with intermediate Excel, and Xero skills.
The ideal candidate will possess strong analytical skills, attention to detail, and excellent communication skills. They will be proactive, organised, and able to prioritise tasks effectively.
What We OfferThis is an exciting opportunity to join a dynamic team where you will have the chance to grow and develop your career. You will be part of a close-knit team that values comradery, friendship, teamwork, and respect. The company offers a safe and supportive environment where your contribution is well recognised.
The salary for this position is $80,000 + super + phone allowance + free parking, making it an attractive offer for those looking to take their career to the next level.
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