Senior Construction Administrator

2 weeks ago


Brisbane, Queensland, Australia Woodforde Group Full time
Project Administrator Job Overview

We are seeking a highly skilled and motivated Project Administrator to join our team at Woodforde Group.

About the Role

This is a pivotal position within our organisation, requiring a driven individual with expertise in construction administration.

The successful candidate will work closely with Project Managers and the wider team to support project and accounts administration across various aspects of construction.

Duties and Responsibilities
  • Project Administration:
    • Administration of project management software systems, including job creation and monitoring;
    • Preparation of end-of-month claims to clients;
    • Assistance with document control, including building operation and maintenance manuals and plans;
    • Preparation of monthly reports for clients;
    • Drafting contracts, work orders, and scopes of work;
    • Processing variations;
    • Issuing purchase orders and handling monthly invoicing to clients;
    • Assistance with service requests and approvals with local councils;
    • Assistance with trade procurement, including qualification and job cost coding;
  • Accounts Administration:
    • Processing accounts payable and receivable on a daily basis, including batch payment runs weekly;
    • Bank and credit card reconciliation through Xero;
    • Monthly reporting;
    • Management of supplier and trade insurance, ensuring they are up to date;
    • Travel coordination;
Requirements
  • Previous experience in a similar role within the construction industry is essential;
  • Excellent organisational skills, initiative, and ability to work under pressure and meet deadlines;
  • Familiarity with project management software, Microsoft Office Suite, and intermediate Excel and Xero skills;
What We Offer

This is an exceptional opportunity for someone looking to join a close-knit team that values comradery, friendship, teamwork, and respect.

The company prioritises creating a safe and enjoyable work environment where your contribution is recognised and valued.



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