Administrative Support Specialist

2 days ago

KalgoorlieBoulder, Australia beBeeProjectAdministrator Full time
Project Administrator

We are seeking an experienced and organized Project Administrator to join our project team for a minimum period of about 16 weeks. We offer an attractive hourly rate for the successful candidate.

The Role:

  • Provide administrative support to the project team, including day-to-day tasks and forecasting changes.
  • Arrange site access, travel, and accommodation for staff, contractors, and visitors.
  • Maintain and update rosters, including tracking hours, personnel, and equipment for reporting purposes.
  • Assist on-site Health, Safety, and Environment (HSE) with booking required training and keeping accurate records.
  • Evaluate project progress and provide recommendations for improvement.
  • Ensure compliance with company policies and procedures.
  • Coordinate logistics, deliveries, and visitor management.
  • Support digital filing, document preparation, and process improvements.

What You Will Bring to the Role:

  • Excellent organizational and time management skills, with a high level of attention to detail.
  • Ability to work effectively under pressure and meet deadlines.
  • Strong communication and interpersonal skills.
  • High level of accuracy in data entry and record-keeping.
  • Problem-solving mindset, with the ability to resolve logistical issues quickly.
  • Proficiency in Microsoft Office Suite and general computer systems.
  • Ability to work independently and as part of a team.
  • Flexibility to adapt to changing priorities and project demands.
  • Commitment to maintaining confidentiality and compliance standards.

Essential Skills & Qualifications:

  • Proven previous experience working on a fast-paced project.
  • Must hold a valid White Card.
  • Provide a clear National Police Clearance.
  • Experience with MS Office (Word, Excel) & Outlook.
  • Available to attend a full medical at short notice.

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