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Space Planning Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeOffice Full time $90,000 - $110,000
Office Operations Lead

This is an exciting opportunity to lead the way in crafting amazing workspaces and experiences that enable our teams to do their best work.

The ideal candidate will possess strong organisational skills, with the ability to balance day-to-day responsibilities while driving complex projects forward. They will also have solid communication skills, with the ability to build trusted relationships with internal and external stakeholders.

We are seeking a highly motivated and experienced professional to join our team as Office Operations Lead. This role will be responsible for overseeing the day-to-day operations of our office facilities, ensuring they meet the highest standards of health, safety, and environmental compliance.

In this role, you will be responsible for managing hard and soft services such as maintenance, cleaning, catering, landscaping, and waste disposal across multiple locations. You will also lead space planning, office moves, and workstation configurations to meet evolving business needs.

A key aspect of this role is ensuring the office environment meets health, safety, and environmental standards. This includes conducting regular inspections and maintenance audits, as well as partnering with HR and department leads to support in-office and remote events, wellness programs, and hybrid working arrangements.

The successful candidate will also be responsible for maintaining full compliance with occupational health and safety standards, fire codes, and building regulations. They will develop and manage emergency response procedures and ensure staff are trained accordingly.

To succeed in this role, you will need 2–4 years' experience as an Office Manager or in a similar role. You must have strong organisational skills and be able to balance day-to-day responsibilities while driving complex projects forward.

You will also need solid communication skills, with the ability to build trusted relationships with internal and external stakeholders. A keen eye for detail and the ability to think critically will also be essential in this role.

If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply for this exciting opportunity.

Key Responsibilities:
  • Facilities Operations & Maintenance
    • Manage hard and soft services such as maintenance, cleaning, catering, landscaping, and waste disposal across multiple locations.
    • Lead space planning, office moves, and workstation configurations to meet evolving business needs.
    • Ensure the office environment meets health, safety, and environmental standards.
    • Conduct regular inspections and maintenance audits.
  • People & Team Management
    • Oversee external vendors and contractors, ensuring service quality and compliance.
    • Support employee wellbeing through proactive office management, ergonomics, and workplace safety.
    • Act as the primary point of contact for staff queries or issues related to the office and remote working environments.
  • Employee Experience & Workplace Culture
    • Create a welcoming, functional, and productive environment for a diverse workforce.
    • Partner with HR and department leads to support in-office and remote events, wellness programs, and hybrid working arrangements.
  • Compliance & Risk Management
    • Maintain full compliance with occupational health and safety standards, fire codes, and building regulations.
    • Develop and manage emergency response procedures and ensure staff are trained.
  • Budgeting & Reporting
    • Develop and oversee the facilities budget, track expenses, and identify cost-efficiency opportunities.
    • Prepare reports on facilities performance, incidents, and improvement initiatives.

Requirements:

  • 2–4 years' experience as an Office Manager or in a similar role.
  • Strong organisational skills — able to balance day-to-day responsibilities while driving complex projects.
  • Solid communication skills with the ability to build trusted relationships with internal and external stakeholders.

About Us:

We deliver innovative applications and hosted solutions that free real estate companies to elevate their business.

We have grown to include offices across the world, with thousands of team members to support our clients and their unique needs.