Regional Facilities Coordinator
3 days ago
We are seeking a highly skilled and experienced Regional Facilities Coordinator to join our team in the Asia Pacific region. As a key member of our facilities team, you will be responsible for managing our offices in Melbourne, Sydney, Singapore, Japan, and Kuala Lumpur.
Key Responsibilities- Manage all access requirements across APAC offices
- Report any maintenance issues to building management
- Organize team activities and social events
- Manage and coordinate office supplies, equipment, and services
- Act as the first point of contact for all H&S matters, including first aid, fire, and risk assessments
- Liaise with external vendors and suppliers
- Coordinate with cross-functional teams in HR, IT, and Finance
- Support internal communication across APAC offices and ensure employees are informed about key office information and updates
- Collaborate with the Finance team to process office-related invoices and vendor payments
- Onboard new vendors where necessary using our procurement system
- Collate all post sent to the offices and ensure they have been scanned to finance and relevant teams
- Point of contact/cover for global queries in the absence of the Global Facilities Manager (within your working hours)
- Experience in Facilities or Office Management
- High-level of attention to detail
- Excellent analytical and problem-solving skills
- Exceptional communication skills with the ability to foster strong people relationships
- Ability to be flexible and comfortable in a fast-moving results-orientated environment
- Self-motivated and proactive, with the ability to work on own initiative and offer new ideas
- Strong team-working skills and a desire to be part of and contribute to the success of a fast-growing organization
- Certain experience in Health and Safety
- Excellent time management and multitasking skills
- Organizational skills and the ability to prioritize a busy workload
- Competitive salary
- Company bonus
- 11.5% Superannuation
- 20 days annual leave, plus national holidays + your birthday off
- Private Healthcare with Medibank, including dental, orthodontics & optics cover
- Regularly benchmarked salary rates
- Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
- Well-being days
- Volunteer Day off
- Work from Home Equipment
- Novated Leasing
- Free Calm App Subscription
- Continuous Training and Development, including access to Udemy Business
- Spend up to 2 months working outside of your country of employment over a rolling 12-month period with our 'Work from Anywhere' policy
- Employee Referral Program
- Team Social Budget & Company-wide Socials
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