Chief Tax Operations Officer

17 hours ago

Charlotte Bay, Australia beBeeCompliance Full time $90,000 - $120,000
Payroll Tax Compliance Specialist

The Payroll Tax Compliance Specialist plays a critical role in managing and supporting the end-to-end payroll tax compliance process for multi-state payroll operations.

This role ensures compliance with federal, state, and local tax regulations, oversees the preparation and reconciliation of tax filings, leads payroll tax audits, and provides day-to-day guidance to the payroll tax team.

  • Oversee and perform all aspects of payroll tax compliance, including review and reconciliation of federal, state, and local tax filings (e.g., 941s, W-2s)
  • Establish and maintain tax agency accounts and SUI rates across multiple jurisdictions
  • Manage employee tax setups and changes due to state moves or office address updates
  • Reconcile payroll tax reports after each payroll run to ensure accurate filings by tax service providers
  • Ensure timely submission of weekly, quarterly, and annual payroll tax filings
  • Lead responses to federal, state, and local payroll tax inquiries, audits, and correspondence
  • Develop and implement internal controls, processes, and policies related to payroll taxes
  • Prepare payroll records related to terminations and coordinate closely with payroll processing teams
  • Provide leadership and technical support to the payroll tax team on daily tasks and project initiatives
  • Monitor updates from tax authorities and ensure systems and processes are updated accordingly
  • Collaborate cross-functionally with Payroll, HR, and Finance teams to ensure alignment and accuracy
Requirements:
  • Not less than 4 years of work experience in multi-state payroll and tax compliance
  • Experience with ADP Smart Compliance is a plus
  • Extensive knowledge of federal, state, and local payroll tax regulations
  • Effective verbal, written, and interpersonal communication skills
  • Demonstrated organizational abilities
  • Proficiency with Excel, including pivot tables and v-lookups
  • Ability to handle sensitive and confidential information
  • Strong analytical and problem-solving skills
  • Experience leading a team

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