Part-time Administration Officer

7 days ago

Melbourne, Victoria, Australia beBeeAdministration Part time $62,184 - $82,344

About the role

We are seeking a highly organized and experienced Administration Officer to join our team on a part-time permanent basis.

The successful candidate will be responsible for providing administrative support to our organization, including managing office supplies, coordinating travel arrangements, and maintaining accurate records.

This is an excellent opportunity for someone who is looking to work in a dynamic and fast-paced environment and contribute to the success of our organization.

Key responsibilities:

  • Assist with administering the management of the office
    - Arranging staff travel and accommodation, travel agent liaison
    - Recruitment - placing advertisements, managing correspondence with applicants, coordinating interviews, ensuring smooth transition of new staff upon arrival
    - Arranging business cards for all staff. Ordering campaign related materials
    - Security - issuing keys / access codes for the office
    - Car fleet maintenance - service, repairs, cleaning, registration, petrol cards, and management of car sharing accounts
    - Management of tenants and strata maintenance
    - Management of conference room bookings and access to our self-test studio when required
    - Liaising with strata to ensure fire safety maintenance of the office, arranging fire warden training
    - Coordination of WHS issues, including provision of health and safety induction to new staff and coordination of Right of Entry permits, WHS permits
    - Assist in coordination and administration of events, eg, organising conferences, face to face meetings, preparing papers, taking minutes, liaising with committees
    - Assist in arranging online committee meetings including liaison, preparing papers and taking minutes. Ability to attend these meetings if scheduled in the evening

Key requirements:

  • Advanced organization and administration skills
    - Experience with CRM systems desirable, but not essential
    - Excellent communication and people skills
    - Diary management skills
    - Ability to work independently and as part of a team
    - Able to juggle priorities
    - Commitment to trade union principles and workers' rights

Benefits

The position offers a competitive salary package, including 13% employer contribution to superannuation, 5 weeks annual leave each year (pro-rata), 1 RDO every 4 weeks (pro-rata), plus an additional 3 days leave between Christmas and New Year. Salary sacrificing is available.

Work environment

We have made adjustments to our office to allow for people with a disability to participate. Aboriginal and Torres Strait Islander people are encouraged to apply.

What we offer

We are committed to creating a diverse and inclusive workplace culture that values equity, respect, and collaboration.

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