Strategic Support Officer

1 week ago

Hobart, Tasmania, Australia beBeeExecutive Full time $79,764 - $85,074
Key Responsibilities

The role of Executive Assistant at the APS 4 level involves providing high-level administration and executive support to senior executives.

This includes managing complex diaries, prioritizing tasks, coordinating meetings, and maintaining effective working relationships with internal and external stakeholders.

Additionally, the successful candidate will be responsible for:

  • Diary Management: Prioritizing the time of SES Officers and ensuring seamless coordination of meetings and events.
  • Meetings Coordination: Coordinating meetings with internal and external stakeholders, including preparing agendas, taking minutes, and distributing documents.
  • Customer Service: Providing exceptional customer service to internal and external clients, responding to queries, and resolving issues in a timely manner.
  • Team Focus: Engaging with branch staff, fostering a strong team culture, and promoting collaboration and open communication.
  • Liaising: Liaising with internal staff and external agencies on work area matters, building relationships, and communicating effectively.
  • Correspondence: Preparing and/or quality assuring general correspondence and documentation, adhering to APS standards.
  • Supply Chain Management: Initiating supplies and equipment ordering, account processing, and information collection for monitoring purposes.
  • Process Improvement: Developing systems and procedures to enhance workflow accuracy, timeliness, and presentation.
  • Travel Arrangements: Organizing travel arrangements, accommodation, and supporting documentation.

Strong written and oral communication skills are essential for this role, as well as the ability to build productive working relationships and work collaboratively within a fast-paced environment.

The successful applicant will demonstrate capability in line with the APS Integrated Leadership System (ILS) and Work Level Standards at the APS 4 level. This role adheres to the APS Values and Code of Conduct.

Eligibility criteria include being an Australian citizen and undergoing pre-engagement screening checks if employed externally.

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