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Project Coordinator
3 weeks ago
The role of the Programme Coordinator will focus on delivering exceptional administrative and executive support to managers, directors, and project teams in a dynamic environment.
The successful candidate will ensure seamless programme delivery by managing correspondence and document requests, scheduling meetings, booking venues, arranging travel, and receiving visitors with professionalism and discretion.
Key responsibilities include:
- Managing correspondence and document requests on behalf of directors, including scheduling, venue booking, travel arrangements, and visitor reception.
- Compiling project information and preparing reports for senior management.
- Undertaking programme and administrative tasks, including travel arrangements for project or operational teams.
- Providing expert advice and support on finance, HR, procurement, asset, and accommodation matters.
- Delivering reports and assistance on financial, IT, and administrative issues.
- Utilizing advanced software to prepare professional documentation, including word processing, electronic diaries, email, and correspondence tracking systems.
- Assisting with budget preparation and team expenditure management.
- Providing proactive team support, responding to additional requests as required.
- Exhibiting strong stakeholder engagement and coordination skills across departmental teams and external vendors.
- Experience in delivering secretariat services such as agenda preparation, minute-taking, and action tracking.
- Ability to analyse information, assess risks, and provide solutions that support programme objectives.
- Experience in managing document storage systems such as Content Manager, Teams, and SharePoint.
