Site Operations Coordinator

7 days ago

Sydney, New South Wales, Australia CEVA Logistics Full time

CEVA Logistics is a leader in global supply chain solutions, connecting people, products, and providers across the globe. With a presence in 170 countries and a workforce of over 110,000 employees at more than 1,300 locations, we are on a path to becoming a Top 5 global 3PL. Our employees are integral to our success, and we strive to engage and empower our diverse team to create value for our customers through our comprehensive logistics solutions.

YOUR ROLE

The Site Administrator is a crucial member of the Central Administration Team, playing a significant role in enhancing operations at our site. This position offers professional support in essential areas such as payroll, procurement, accounts payable, safety, quality, and reception/control tower services for both internal and external stakeholders.

Working alongside a broader administration team, you will develop and uphold administrative processes that ensure the efficient functioning of all sites, guaranteeing that all operational activities, processes, and systems align with the company's contractual obligations and service standards.

WHAT ARE YOU GOING TO DO?

Your specific responsibilities will include:

  • Administrative Support: Assist in daily site operations, providing support to the Site Manager and team with various administrative and facility tasks.
  • Payroll Management: Supervise the weekly payroll process, ensuring accuracy in employee details and timely submission of timesheets.
  • Billing Management: Oversee and process weekly/monthly billing, ensuring precise data submission within established KPIs.
  • Procurement Support: Manage procurement needs, including generating purchase orders, sourcing cost-effective solutions, and promptly processing supplier invoices.
  • Quality & HSE Compliance: Ensure site adherence to Quality, Health, Safety, and Environment standards, support HSE committee initiatives, and assist in audits.
  • Continuous Improvement: Contribute to site productivity and quality enhancements, compliance, and audit requirements.
  • Collaboration: Partner with the Central Administration Team to promote efficient site operations.
  • Front Desk Operations: Oversee front desk activities, including induction processes, customer interactions, and maintaining area standards.

WHAT ARE WE LOOKING FOR?

The ideal candidate will possess experience in an administrative support role within an operational environment, preferably in logistics and supply chain, along with:

  • Proficiency in MS Office, particularly Excel (ability to manipulate data, perform VLOOKUPS, and work with Pivot tables), and a willingness to learn new systems and technologies.
  • Strong communication, organizational, planning, and time management skills.
  • Flexibility and adaptability to shifting priorities and demands.
  • Self-motivated and independent, with the ability to collaborate effectively within a team.
  • A strong customer service orientation with a focus on continuous improvement.

In addition to providing proof of work rights and suitable professional references, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

We provide a challenging and rewarding work environment along with competitive compensation. Our employee benefits are designed to support your wellbeing and help you thrive both at work and in life:

  • Personal Wellbeing: Prioritize your health through various programs and insurance options.
  • Work-Life Balance: Enjoy flexible work arrangements and additional paid parental leave for primary caregivers.
  • Professional Development: Unlock your potential through various growth opportunities, including internal mobility and mentoring programs.
  • Financial Wellbeing: Benefit from exclusive offers, financial security initiatives, and service recognition programs.

CEVA Logistics values diversity as a cornerstone of our business success. We believe that reflecting the cultures, languages, and experiences of our customers enhances our creativity and innovation. We are proud to be an equal employment opportunity workplace, welcoming all qualified applicants without regard to any characteristic.

#LI-DNI

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