Site Operations Coordinator

7 days ago

Sydney, New South Wales, Australia CEVA Logistics Full time

CEVA Logistics delivers comprehensive supply chain solutions that connect individuals, products, and providers globally. With a presence in 170 countries and a workforce exceeding 110,000 across 1,300 locations, we are on track to realize our ambition of becoming a Top 5 global 3PL. Our employees are pivotal to our success, and we strive to engage and empower our diverse, global team to collaboratively create value with our clients through our offerings in contract logistics and various modes of transport.

YOUR ROLE

The Site Administrator is an integral part of the Central Administration Team in NSW, playing a crucial role in facilitating operations at our Minchinbury location. This position provides professional support in essential areas such as payroll, procurement, accounts payable, safety, quality, and reception/control tower for both internal and external stakeholders.

In collaboration with a broader administration team, you will develop and uphold administrative functions that promote the effective operation of all sites, ensuring that all warehouse and administrative operational activities, processes, and systems comply with the company's contractual obligations and service standards.

WHAT ARE YOU GOING TO DO?

Your specific responsibilities will include:

  • Administrative Support: Assist in daily site operations, providing support to the Site Manager and team with administrative, facility, and ad hoc tasks.
  • Payroll Management: Supervise the weekly payroll process, ensuring accuracy in employee details and timely submission of timesheets.
  • Billing Management: Oversee and process weekly/monthly billing, ensuring precise data submission within established KPIs.
  • Procurement Support: Address procurement needs, including generating purchase orders, sourcing cost-effective solutions, and promptly processing supplier invoices.
  • Quality & HSE Compliance: Ensure site adherence to Quality, Health, Safety, and Environment standards, support HSE committee activities, and assist in audits.
  • Continuous Improvement: Promote site productivity and quality enhancements, compliance, and audit requirements.
  • Collaboration: Work alongside the Central Administration Team to ensure smooth site operations.
  • Front Desk Operations: Manage front desk functions, including induction processes, customer interactions, and maintaining area cleanliness.

WHAT ARE WE LOOKING FOR?

The ideal candidate will possess experience in an administrative support role within an operational environment, preferably in logistics and supply chain, though candidates from other industries will also be considered. Key qualifications include:

  • Proficiency in MS Office, particularly Excel (capable of data manipulation, performing VLOOKUPS, working with Pivot tables, etc.) and the ability to learn new systems and technologies.
  • Excellent communication, organizational, planning, and time management skills.
  • Flexibility and adaptability to changing priorities and demands.
  • Self-motivated and independent, with the ability to collaborate effectively in a team.
  • A strong customer service focus and a commitment to continuous improvement.

In addition to providing proof of work rights and suitable professional references, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

Alongside a challenging and rewarding work environment and competitive compensation, we proudly offer a variety of employee benefits designed to support your wellbeing and help you thrive both at work and in life:

  • Personal Wellbeing: Prioritize your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
  • Work-Life Balance: Enjoy flexible, hybrid, and remote work options, along with additional paid parental leave for primary caregivers.
  • Professional Development: Your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, and more.
  • Financial Wellbeing: We care about your financial security. Benefit from exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, and service recognition.

CEVA Logistics is committed to diversity and inclusion. We believe that employing individuals with varied experiences and abilities enhances our creativity and innovation, ultimately contributing to our business success.

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