Office Operations Coordinator

2 days ago

Wollongong, New South Wales, Australia beBeeAdministrative Full time $45,000 - $65,000

As a skilled Office Administrator, you will play a vital role in supporting the day-to-day operations of our business.

Key Responsibilities
  • Administrative Support: Manage office operations, respond to inquiries, and maintain accurate records.
  • Scheduling and Coordination: Organise plumbing appointments, communicate with clients and the plumbing team, and ensure seamless job execution.
  • Customer Service: Provide exceptional customer service as the first point of contact, handling inquiries and resolving issues efficiently.
  • Data Entry: Maintain client records, job sheets, and company documentation using Simpro software, ensuring accuracy and precision.
  • Payments: Process customer payments securely and efficiently.
  • Inventory Management: Assist in ordering and tracking plumbing materials to guarantee availability and prevent stockouts.
  • Compliance and Documentation: Maintain compliance documents, safety records, and licenses, adhering to industry regulations.
  • Reporting: Assist in preparing job progress reports and other administrative documents as required.
  • Team Support: Provide administrative support to management and collaborate with the plumbing team to ensure smooth job execution.
  • Simpro Management: Utilize Simpro software to manage job scheduling, track project progress, create quotes and invoices, and monitor overall business operations effectively.
Required Skills & Qualifications
  • Excellent Communication and Customer Service Skills: Providing top-notch service to clients and colleagues alike.
  • Microsoft Office Proficiency: Strong skills in Word, Excel, and Outlook.
  • Business Management Software Experience: Familiarity with Simpro or similar software is highly desirable.
  • Task Prioritization and Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines.
  • Social Media Awareness: Knowledge of social media platforms is a bonus but not essential.
  • Attention to Detail: High level of accuracy in data entry and record-keeping.
  • Teamwork and Independence: Ability to work collaboratively and independently as needed.
  • Administrative Experience: Prior experience in a similar administrative role is advantageous but not essential.

  • Service Delivery Officer

    3 days ago

    Wollongong, New South Wales, Australia Australian Taxation Office Full time

    Join to apply for the Service Delivery Officer role at Australian Taxation Office.We are looking for passionate, client focused individuals to join our Frontline Operations group.As a Service Delivery Officer (APS 2), you will work in a scheduled contact centre environment, providing high-quality service to clients between 7am and 7pm.You will spend your...

  • Frontline Operations Director

    1 day ago

    Wollongong, New South Wales, Australia Australian Taxation Office Full time

    Join to apply for the Frontline Operations Director role at Australian Taxation Office.We are seeking dynamic executive-level leaders to join our Frontline Operations branch.As a Frontline Operations Director, in our Frontline Services, Frontline Compliance, and Frontline Resource Management business areas, you may lead and deliver complex, technical, or...

  • Service Delivery Officer

    7 days ago

    Wollongong, New South Wales, Australia Australian Taxation Office Full time

    Service Delivery Officer / Debt Collection Officer (AM)Join to apply for the Service Delivery Officer / Debt Collection Officer (AM) role at Australian Taxation OfficeService Delivery Officer / Debt Collection Officer (AM)1 day ago Be among the first 25 applicantsJoin to apply for the Service Delivery Officer / Debt Collection Officer (AM) role at Australian...

  • Service Delivery Officer

    7 days ago

    Wollongong, New South Wales, Australia Australian Taxation Office Full time

    Service Delivery Officer / Debt Collection OfficerJoin to apply for the Service Delivery Officer / Debt Collection Officer role at Australian Taxation OfficeService Delivery Officer / Debt Collection Officer1 day ago Be among the first 25 applicantsJoin to apply for the Service Delivery Officer / Debt Collection Officer role at Australian Taxation OfficeGet...

  • Service Delivery Officer

    3 days ago

    Wollongong, New South Wales, Australia Australian Taxation Office Full time

    OverviewService Delivery Officer (Affirmative measure – Aboriginal and Torres Strait Islander employment) – Australian Taxation OfficeWe are looking for passionate, client focused individuals to join our Frontline Operations group. As a Service Delivery Officer (APS 2), you will work in a scheduled contact centre environment, providing high quality...

  • Financial Operations Coordinator

    1 week ago

    Wollongong, New South Wales, Australia beBeeOperations Full time $65,000 - $90,000

    Job SummaryThe Financial Operations Coordinator plays a vital role in supporting the financial needs of parishes by providing expert assistance and guidance. This position is responsible for ensuring seamless payroll processing, technical support, and compliance with relevant laws and regulations.This role requires a strong commitment to the Catholic faith...

  • Operations Accounts Officer

    3 weeks ago

    Wollongong, New South Wales, Australia Illawarra Mercury Full time

    Company ProfileRODIN is a Managed (IT) Services Provider with a mission to help Australian businesses accelerate their digital transformation journeys and deliver cyber security confidence. Established in Wollongong over 30 years ago, RODIN have become the region's leading MSP for delivering innovative and high-quality IT solutions to clients across...

  • Dining Operations Coordinator

    3 days ago

    Wollongong, New South Wales, Australia beBeeLeadership Full time $56,000 - $88,000

    Job Title: Dining Operations CoordinatorAs a Dining Operations Coordinator, you will play a pivotal role in ensuring the seamless execution of food and beverage services.Develop and implement effective service strategies to uphold established standards.Forecast roster requirements and manage payroll costs with precision.Build and lead a diverse team of...

  • Operations Excellence Coordinator

    5 days ago

    Wollongong, New South Wales, Australia beBeeAdministration Full time $69,000 - $93,000

    About us, we provide high-quality health services to support people in managing their physical and mental health. We focus on equitable care for vulnerable populations and regional communities.Administrative CoordinatorThis role facilitates seamless operations and excellence by providing administrative support to stakeholders. The Coordinator ensures...

  • Chief Operating Officer, Droppoint

    1 day ago

    Wollongong, New South Wales, Australia Illawarra Mercury Full time

    About DroppointDroppoint is transforming the way businesses manage mission-critical parts and materials.Our Materials Orchestration System (MOS) gives companies real-time control over their inventory across warehouses and the field, ensuring the Right Part gets to the Right Place at the Right Time.Combined with our national network of logistics and transport...