Senior Installation Coordinator

4 days ago

Australia beBeeScheduling Full time $50,000 - $80,000

About the Role:

We are seeking a highly organized and detail-oriented individual to join our team as a Scheduling Coordinator. This role will play a vital part in managing the scheduling of installations and measurements within our organization.

The successful candidate will be responsible for reviewing formal notifications from clients, negotiating alternate measure or install dates, and communicating with clients to ensure timely project completion. They will also need to schedule jobs to their installation dates, provide installation staff with weekly schedules, and phone clients to confirm job progress.

This is an excellent opportunity for someone who enjoys working independently and meeting deadlines. The ideal candidate will have strong organizational and time-management skills, excellent communication and interpersonal skills, and proficiency in ASANA, QuickBooks, and Microsoft Office Suite.

Key Responsibilities:

  • Review formal notifications from clients indicating measurement and installation site readiness.
  • Contact clients to negotiate alternate measure or install dates.
  • Identify incomplete installations and communicate requirements clearly and accurately.
  • Schedule jobs to their installation dates through ASANA and QuickBooks.
  • Provide installation staff with weekly schedules for review.
  • Phone clients to ensure job progress is on schedule and site access is available.
  • Review and discuss installation details with staff to assess the completeness of the previous day's installs.
  • Manage project assignment of tasks in ASANA.
  • Collaborate with the Production Manager to evaluate new incomplete jobs and determine correct routings.
  • Liaise with Melbourne payroll as required.
  • Coordinate maintenance schedules with clients and supervisors.
  • Perform other ad hoc duties as requested by the Production Manager or State Manager.

Requirements:

  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in ASANA, QuickBooks, and Microsoft Office Suite (highly desired but not essential).
  • Ability to work independently and meet deadlines.
  • Experience in scheduling or coordinating roles is preferred.

Why Work With Us:

  • Collaborative and supportive work environment.
  • Opportunities for professional growth and development.

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