Business Operations Coordinator

6 days ago

Roma, Australia beBeeOfficeAdministrator Full time $60,000 - $80,000
Job Title: Office Administrator

This role is responsible for ensuring the smooth operation of our office. The ideal candidate will be able to perform general office duties, reception work, administrative support, and coordinate office activities.

Responsibilities:
  • Answer phone calls, direct calls, and take messages promptly.
  • Receive and direct visitors, providing a welcoming environment.
  • Collect and distribute incoming mail and emails.
  • Manage inventory and replace office supplies as needed.
  • Maintain the company filing system and ensure efficient records management.
  • Coordinate service and maintenance of office equipment.
  • Assist in arranging bookings, meetings, and conferences.
  • Liaise with educational institutions for work experience student placements.
  • Provide administrative support to the Operations Manager and project teams.
  • Manage petty cash and receipts accurately.
  • Assist in scheduling meetings and taking minutes as required.
  • Source information for report development and follow up on supplier quotes.
  • Provide operational support and instruction in software applications.
  • Support accounts payable with end of month invoicing.
  • Match invoices with purchase orders, code, and verify accuracy for data entry.
  • Maintain vendor accounts and process purchase orders efficiently.
  • Assist with site set-up and other duties as directed by management.
Qualifications and Requirements

The ideal candidate will possess a higher school certificate or equivalent qualification, with a minimum of 5 years of previous administration experience. Intermediate to advanced skills in Microsoft Office and computer operations are also desirable.

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