Conference Event Manager

1 day ago

Melbourne, Victoria, Australia beBeeOpportunity Full time

Senior Project Officer – Conferences and Events

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ASN Events is a leader in delivering conferences and events across Australia and internationally, boasting over 35 years of experience and a reputation for professionalism, trust, and results.

We are seeking a Senior Project Officer to join our team, an individual with a couple of years' event experience who is ready to take the next step and unlock their potential.

This role will see you at the heart of our event operations, from shaping events from the early planning stages to onsite delivery. You'll work alongside experienced Project Managers and Directors, learn quickly, and have the chance to take on more responsibility as you grow.

Responsibilities:

  • Event Coordination: Oversee the end-to-end planning and delivery of conferences, ensuring projects stay on track with checklists, timelines, and budgets.
  • Delegate Experience: Manage registrations, respond to delegate queries, and ensure a seamless journey from sign-up to arrival.
  • Program & Speaker Support: Coordinate speakers, manage abstract submissions, and guarantee accurate program details.
  • Client Support: Participate in client meetings, provide updates, and build strong relationships through responsiveness and reliability.
  • Suppliers & Venues: Coordinate with venues, caterers, accommodation providers, and other partners to synchronize all moving parts.
  • Marketing & Communications: Update websites, prepare marketing EDMs, and contribute to event communications.
  • Onsite Delivery: Regular interstate travel (and occasionally overseas) to support events, manage registration desks, and solve challenges on the ground.
  • Post-Event: Assist in pulling together reports and client wrap-ups, capturing lessons learned for future events.

Requirements:

  • 1–3 years of event experience (conferences a bonus, but not essential).
  • A knack for organization and juggling priorities.
  • Clear and confident communication skills – written, verbal, and in person.
  • Solid skills in Microsoft Office 365; any exposure to Squarespace, social media, or marketing tools is a plus.
  • High attention to detail, a calm head under pressure, and a solutions-focused mindset.
  • Flexibility to travel and work outside standard hours when events require it.

Benefits:

  • Competitive salary.
  • Hybrid work arrangement – 3 days in our office and 2 days from home.
  • Clear pathways to grow into a Project Manager role.
  • A supportive team that has your back.
  • Staff initiatives to balance life in a fast-paced industry.

How to Apply:

  • Apply via Seek with your CV and a short cover letter outlining your event experience and interest in the role.

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