Events Coordinator Manager

2 weeks ago

Kew, Victoria, Australia Guide Dogs Victoria Full time

About Guide Dogs Victoria:


Guide Dogs Victoria is a leader in breaking down barriers that enable people to live life without limits. We specialize in providing high-quality and safe services and supports to people living with low vision or blindness and other disabilities.



We are one of Australia’s most trusted charity and an employer of choice in the disability and aged care sectors. We recognize and celebrate the diversity of our employees and volunteers and the benefits this brings to our organization.



Our people enjoy an inclusive and culturally safe work environment free from all forms of discrimination. Guide Dogs Victoria is a place where talent is recognized and innovation is encouraged.



About the Role:

This position reports to the Brand and Marketing Manager. With formal management responsibilities for an Events Coordinator, the role works closely with other team members within the Marketing team.



This is a permanent, full-time, on-site role.



Key Responsibilities:

  • Develop an annual event calendar including goals, timetables, and strategies, ensuring all events are consistent with the vision and values of Guide Dogs Victoria.
  • Coordinate and execute events ensuring event objectives and target attendance levels are met.
  • Work in conjunction with any external event companies on major events, and oversee the relationship with those organizations.
  • Support the Brand and Marketing Manager to identify opportunities for financial or in-kind support for events from sponsors or corporate partners and secure them as required.
  • Coordinate ambassador dogs and puppies for events, in line with policies and procedures.
  • Coordinate all logistical support, including in-house support and external suppliers, in line with budgets and event requirements.
  • Contribute to the development of event templates and prepare and deliver all event-related information, including project plans and timelines, invitation lists, run sheets, and accompanying briefing notes.
  • Prepare event budgets and ensure expenses remain within the event budget as approved.
  • Coordinate bookings of any internal or external equipment, ensuring that equipment is maintained in good working order.
  • Analyze and report on post-event surveys.
  • Attend events and support overseeing their successful delivery to relevant stakeholders, as required.
  • Support the Event Volunteer program in VIC and ensure all event volunteers are trained and supported.
  • Support the Marketing Manager with public relations for Victoria, particularly for events, campaigns, and logistics for media opportunities.


Position Administration:

  • Actively participate in the development and implementation of departmental objectives and complete other duties when requested to ensure their achievement.
  • Direct and supervise an Events Coordinator and any volunteers within area of control, ensuring adherence to safe work practices at all times.
  • Provide accurate written information, including accessible, clear, and informative reports and communications.
  • Participate actively in staff meetings and share information to improve the work environment and outcomes.
  • Demonstrate initiative and contribute to ideas for improving ways of working and generating ideas for innovation.
  • Keep abreast of new developments within area of responsibility.
  • Attend after-hours Guide Dog Victoria events and activities as required.


About You:

Qualifications:



  • Tertiary qualifications in a related field, such as marketing or events.
  • Three or more years of experience in either a marketing or events role, with capacity to carry out the role degree of autonomy.


Knowledge, Skills & Previous Experience:



  • Solid knowledge of event management through prior experience in promotions, marketing, or fundraising.
  • Great organizational and time management skills with the ability to work to deadlines.
  • Good project management skills.
  • The ability to work well and in collaboration with all levels of the organization.
  • Ability to ensure that events are to budget and to brief.
  • Good presentation skills.
  • Solid networking skills.
  • Able to manage the physical demands and requirements of the job.
  • Demonstrates a strong client and customer focus and a commitment to person-centered service practices.
  • Works effectively with Volunteers.


Benefits and Perks:

  • Work with a genuine purpose – make a difference to people's lives.
  • A salary of approximately $80,000-$100,000 per annum, depending on experience, plus benefits package up to $15,900 of your annual salary tax-free.
  • Wellbeing program, discounted health insurance, EAP, annual flu vaccinations.
  • Reward and Recognition Program.


Please visit our website for more information and apply online.

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