Current jobs related to Senior Executive Assistant - Melbourne, Victoria - Toll Transport Pty Ltd
-
Melbourne, Victoria, Australia CS Executive Group Full timeAbout the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...
-
Executive Assistant to Chief Executive Officer
2 weeks ago
Melbourne, Victoria, Australia CS Executive Group Full timeAbout the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.You will support the CEO in managing relationships with key internal and...
-
Executive Assistant to Senior Executive
3 weeks ago
Melbourne, Victoria, Australia Tideri Jobbörse Full timeAbout the RoleThe Senior Executive Assistant will provide high-level administrative support to the Chief Executive of Regional Development Victoria, ensuring the efficient and effective operation of the Office of the Chief Executive.The successful candidate will have demonstrated experience in providing strategic support to senior managers or executive...
-
Executive Assistant
3 weeks ago
Melbourne, Victoria, Australia MJD Recruitment Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at MJD Recruitment. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our business.Key Responsibilities:Manage complex calendars, schedules, and itineraries for senior...
-
Executive Director of Operations
1 month ago
Melbourne, Victoria, Australia Six Degrees Executive Full timeGeneral Manager Opportunity at Six Degrees ExecutiveSix Degrees Executive is partnering with Signature Hospitality Group, the home of The Sporting Globe Bar and Grill, to find a talented General Manager to oversee the Operations, Learning & Development, and Marketing functions for the brand.About the RoleThe General Manager will play a pivotal role in...
-
Strategic Executive Support Specialist
2 weeks ago
Melbourne, Victoria, Australia CS Executive Group Full timeAbout the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...
-
Executive Assistant
1 month ago
Melbourne, Victoria, Australia Cabrini Health Full time{"title": "Executive Assistant", "description": "Job SummaryCabrini Health is seeking an experienced Executive Assistant to provide high-level administrative support to our senior executives. As a key member of our team, you will be responsible for managing complex schedules, coordinating travel arrangements, and preparing confidential documents.Key...
-
Executive Assistant
1 month ago
Melbourne, Victoria, Australia Cabrini Health Full time{"title": "Executive Assistant", "description": "Job SummaryCabrini Health is seeking an experienced Executive Assistant to provide high-level administrative support to our senior executives. As a key member of our team, you will be responsible for managing complex schedules, coordinating travel arrangements, and preparing confidential documents.Key...
-
Executive Assistant
1 week ago
Melbourne, Victoria, Australia Woods & Co Recruitment Full timeJob Title: Executive Assistant / Project CoordinatorAbout the Role:We are seeking a highly organised and proactive Executive Assistant / Project Coordinator to join our team at Woods & Co Recruitment. As an Executive Assistant, you will provide support to senior leaders, manage emails and scheduling, and coordinate projects. If you have experience as an EA...
-
Executive Assistant
3 weeks ago
Melbourne, Victoria, Australia MJD Recruitment Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at MJD Recruitment. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our business.Key Responsibilities:Manage complex calendars, schedules, and itineraries for senior...
-
Executive Assistant
3 weeks ago
Melbourne, Victoria, Australia Sodexo Full timeJob Title: Executive AssistantAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience supporting senior-level executives in a fast-paced environment? We are seeking a skilled Executive Assistant to join our team at Sodexo.Key Responsibilities:Provide administrative support to the Executive...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia Michael Page Full timeAbout the RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to our executive team. The successful candidate will have a proven track record of supporting senior executives and possess excellent organizational skills, attention to detail, and excellent communication abilities.Key ResponsibilitiesProvide...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia Michael Page Full timeAbout the RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to our executive team. The successful candidate will have a proven track record of supporting senior executives and possess excellent organizational skills, attention to detail, and excellent communication abilities.Key ResponsibilitiesProvide...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia Charterhouse Full timeJob Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to provide high-level administrative support to our Executive Directors. The successful candidate will have a strong background in executive support, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities:Provide...
-
Executive Director of Operations
4 weeks ago
Melbourne, Victoria, Australia Six Degrees Executive Full timeGeneral Manager Opportunity at Signature Hospitality GroupSix Degrees Executive is partnering with Signature Hospitality Group, the home of The Sporting Globe Bar and Grill, to find a talented General Manager to lead their operations, learning and development, and marketing functions.About the RoleThe General Manager will play a pivotal role in driving...
-
Executive Assistant
3 weeks ago
Melbourne, Victoria, Australia Woods & Co Recruitment Full timeJob Title: Executive AssistantWoods & Co Recruitment is seeking a highly organized and proactive Executive Assistant to join a leading event management company in Australia. The successful candidate will provide exceptional support to senior leaders, manage emails and scheduling, and coordinate projects to drive business success.Key Responsibilities:Provide...
-
Executive Assistant
3 weeks ago
Melbourne, Victoria, Australia Woods & Co Recruitment Full timeExecutive Assistant / Project CoordinatorWoods & Co Recruitment is seeking a highly organized and proactive Executive Assistant / Project Coordinator to join a leading event management company in Australia.Key Responsibilities:Provide exceptional support to senior leaders, ensuring seamless execution of tasks and projects.Manage emails and scheduling for the...
-
Executive Assistant
2 weeks ago
Melbourne, Victoria, Australia Woods & Co Recruitment Full timeWoods & Co Recruitment is seeking a highly skilled and organized Executive Assistant to join their team in Australia. As a key member of the team, you will provide exceptional support to senior leaders, ensuring seamless execution of tasks and projects.Key Responsibilities:Provide administrative support to senior leaders, including email management and...
-
Executive Assistant
3 weeks ago
Melbourne, Victoria, Australia Astralian Government Department Of Home Affairs Full timeAbout the RoleThe Department of Home Affairs is seeking highly skilled and motivated individuals to join our team as Executive Assistants. As an Executive Assistant, you will provide administrative support to senior executives and contribute to the delivery of key projects and initiatives.Key ResponsibilitiesProvide administrative support to senior...
-
Executive Assistant
3 weeks ago
Melbourne, Victoria, Australia Charterhouse Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at Charterhouse. As the right-hand person to two Executive Directors, you will be responsible for providing high-level support in a fast-paced environment.Key ResponsibilitiesManage complex diaries and email systemsEngage with stakeholders at...
Senior Executive Assistant
2 months ago
About Toll Transport Pty Ltd
Toll Transport is not just about logistics; we are the backbone of the businesses that drive the global economy. With a dedicated workforce of 16,000 professionals, we tackle every logistics, transportation, and supply chain challenge, regardless of size. For over 130 years, we have been a trusted partner to more than 20,000 clients across 500 locations in 27 markets, supported by a forwarding network that spans 150 countries. We proudly operate under the umbrella of Japan Post.
Base location: Canberra, Melbourne, or Brisbane
We are seeking a highly skilled Executive Assistant with a robust background in operational support to join our Government and Defence division. This role, reporting directly to the Division President, presents a unique opportunity to excel in a dynamic environment where each day brings new challenges. You will be instrumental in ensuring the efficient functioning of our offices across Canberra, Melbourne, and Brisbane, while managing two direct reports.
The ideal candidate will demonstrate outstanding time management skills and the ability to proactively anticipate the needs of the President. You will engage professionally with a diverse range of individuals, including members of the Senior Management Team and direct reports to the President. Success in this position requires the ability to handle sensitive and confidential information with the highest level of professionalism and discretion.
Key Responsibilities:
- Executive Support:
- Provide comprehensive administrative and secretarial assistance to the President, including managing diaries, coordinating travel, and preparing for meetings.
- Anticipate and organize workflows, information, and meetings to align with the future needs of the President and the team.
- Coordinate the preparation and distribution of agendas, presentations, and necessary documentation for meetings.
- Operational Support:
- Ensure seamless office operations by managing IT resources, document control, and administrative functions within the Government and Defence division.
- Oversee travel and accommodation arrangements for the President and Business Unit, ensuring compliance with company policies.
- Manage the Reward and Recognition Program and Service Awards for the division.
- Team Leadership:
- Supervise and mentor the Operations Support Officer and Office Administrator, ensuring high standards of task completion.
- Lead by example, embodying Toll's core values and fostering them within the team.
- Financial Assistance:
- Process expense claims through Concur, manage invoices, and oversee cost control measures.
- Handle quotes for office supplies and ensure accurate and timely financial reconciliations.
- Administrative Duties:
- Welcome and manage visitors, maintain visitor logs, and conduct site inductions.
- Coordinate scheduling for boardrooms and meeting rooms, supporting the setup and execution of meetings and events.
- Oversee office supplies, IT access, and maintain a professional office environment.
- Travel Management:
- Coordinate travel bookings to ensure efficient and cost-effective trips in line with company guidelines.
- Manage travel reconciliations, ensuring accurate reporting and adherence to budgetary constraints.
Qualifications:
- A minimum of 5 years of experience in a similar role, providing executive support to senior leaders and managing remote office operations.
- Exceptional organizational skills, proficiency in MS Office, and strong communication capabilities.
- A flexible approach, ability to work under pressure, and a commitment to workplace safety.
- A qualification in Business, Administration, or Management is preferred.
What drives you?
At Toll, you can play a vital role in delivering essential services. From food and fuel to medical supplies and emergency services, we help businesses and communities thrive. Every day brings new opportunities for growth and innovation. We encourage curiosity, critical thinking, and building meaningful connections. With a bold vision for global expansion, our 16,000+ employees are passionate about progress. We collaborate in supportive teams, guided by approachable leaders who empower us to make impactful decisions swiftly. Engage in industry-leading training alongside talented professionals, and feel empowered to embrace diverse challenges and responsibilities that propel you, our customers, and our world forward.
We value a diverse, inclusive, and authentic workplace. If you possess similar skills and are eager to learn, we encourage you to explore this opportunity. Your unique experiences may align perfectly with our needs.
At Toll, everyone is welcome, regardless of age, ethnicity, gender, or ability.
To learn more about us, please visit our website.
All candidates must be entitled to work in Australia and be prepared to undergo pre-employment checks, including a criminal history check and medical assessment.
