Executive Assistant

4 weeks ago

Melbourne, Victoria, Australia Woods & Co Recruitment Full time
Executive Assistant / Project Coordinator

Woods & Co Recruitment is seeking a highly organized and proactive Executive Assistant / Project Coordinator to join a leading event management company in Australia.

Key Responsibilities:
  • Provide exceptional support to senior leaders, ensuring seamless execution of tasks and projects.
  • Manage emails and scheduling for the Managing Partner, maintaining a high level of professionalism and discretion.
  • Coordinate projects, prioritizing based on commercial importance and business impact, and ensuring timely completion.
  • Maintain consistency in communications and stakeholder interactions, fostering strong relationships.
  • Liaise with internal and external stakeholders, ensuring clear and effective communication.
  • Represent the executive in meetings, handling communications professionally and with poise.
  • Coordinate meetings, including planning, minute-taking, and reporting, ensuring accuracy and attention to detail.
  • Prepare and format reports, business papers, and presentations, presenting complex information in a clear and concise manner.
Requirements:
  • Experience as an EA with senior management, demonstrating a proven track record of success.
  • Exceptional networking skills and the ability to communicate warmly yet firmly, building strong relationships with stakeholders.
  • Incredible attention to detail and outstanding organizational skills, ensuring seamless execution of tasks and projects.
  • A professional approach with strict confidentiality, maintaining the trust and respect of senior leaders.
  • Ability to take minutes and report following meetings, presenting accurate and concise information.
  • Initiative and forward planning capabilities, anticipating and addressing potential challenges.
  • Flexibility to adapt to changing business requirements, demonstrating a willingness to learn and grow.
  • Copywriting, design, or data analytics skills are a plus, but not mandatory.
  • Melbourne-based candidates preferred.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability.

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