Executive Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $84,640 - $104,320

Job Title: Executive Support Specialist

We are seeking an experienced Executive Support Specialist to join our team. This is a temporary assignment with the potential to extend.

The successful candidate will provide high-level administrative support to the Director and Team, including:

- Acting as the first point of contact on behalf of the Director
- Prioritising urgent matters to ensure optimal use of the Director's time
- Screening and triaging incoming calls, answering enquiries in an accurate and timely manner
- Completing diary and travel management
- Managing inbox, generating correspondence
- Tracking, monitoring and managing key briefings and correspondence
- Conducting research, gathering and collating information to support informed decision-making outcomes
- Scheduling and coordinating meetings, including setting up, catering, equipment and overall presentation
- Preparing high-level documentation, including meeting minutes, agendas, reports and presentation materials
- Completing financial administrative duties, including invoicing, petty cash, goods receipting and purchase orders
- Ordering stationery and maintaining office equipment
- Managing and maintaining registers
- Records and database management, ensuring high integrity, accuracy and confidentiality
- Working collaboratively with stakeholders to facilitate partnering, engagement and contribution of ideas
- Ensuring compliance with best practice and legislative requirements

About You:
To be successful in this role, you will have:

- Demonstrated experience as an Executive Assistant at Director level
- Policy, education and public sector experience highly desirable
- Impeccable communication skills, both verbal and written
- Superior organisational skills, with the ability to multi-task and prioritise conflicting deadlines
- Takes initiative and resilience
- High attention to detail
- Strong computer literacy and proficiency with MS Office suite, SAP & TRIM
- Valid Working With Children's Check (WWCC) and willingness to complete a National Police Check
- Fully COVID vaccinated or medically exempt
- Ability to commence and commit to the duration of the assignment

Benefits:

- Hybrid working arrangement, with the flexibility to work from home
- Opportunity to gain experience in a large NSW State Government agency

How to Apply:

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