Administrative Assistant Position
3 days ago
We are seeking a diligent and meticulous administrative assistant to join our team for a 3-month contract.
As an integral member of the administration team, you will report directly to the Executive Assistant/Coordinator. You will contribute as an effective team player to uphold the professional reputation of the admin team among internal and external stakeholders.
- Monitor and manage the daily visitor register in accordance with established protocols.
- Respond promptly to calls on the Admin phone line, directing them efficiently to relevant staff or taking messages for timely follow-up.
- Receive, record, and distribute incoming mail, packages, and deliveries within the office premises.
- Process outgoing mail and ensure its timely delivery to the postal service.
- Oversee meeting room or training room bookings and prepare rooms accordingly for scheduled events.
- Collaborate with the Senior Admin Support Officer to procure and maintain office supplies and stationery.
- Handle operational electronic correspondence from the Service Team.
- Upload and maintain documents in the online filing system and staff intranet.
- Provide support with planning and setting up events as required.
- Maintain the kitchen area cleaning schedule.
- Demonstrated proficiency in clerical skills, including typing, filing, and general administrative tasks.
- Excellent working knowledge of Microsoft Office applications, particularly Outlook.
- Ability to complete administrative tasks efficiently and with attention to detail.
- Effective communication skills, both written and verbal.
- A strong, flexible team player with the ability to work independently when needed.
This is an excellent opportunity to gain valuable experience in a diverse range of administrative tasks within a reputable organization.
You will have the chance to join a dedicated and passionate team committed to making a positive impact in the community.
A supportive and collaborative work environment awaits you.
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