Clinic Administrative Assistant Position Available

5 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000
Job Opening: Administrative Support Role

We are seeking a skilled and organized professional to join our team as an administrative assistant. The ideal candidate will be responsible for handling reception duties, responding to client inquiries, and providing information about our services and processes.

The successful candidate will work closely with our practice manager and intake coordinator to ensure the smooth operation of our clinic and provide excellent support to clients and clinicians.

Key Responsibilities:

  • Manage all incoming phone calls from clients and organizations
  • Provide detailed information about our services, fees, and intake process
  • Follow up on new client enquiries via email, website enquiry, or phone call
  • Assist in managing appointment cancellations and rescheduling requests
  • Create client files and record new client details
  • Paperwork administration including inputting referrals, sending letters, marketing, and communication

Requirements:

  • Proven experience in a similar administrative role
  • Excellent attention to detail and ability to work independently
  • Strong verbal and written communication skills
  • Excellent computer literacy skills
  • Friendly, approachable, and personable
  • Able to communicate compassionately and professionally with clients

Benefits:

This is a flexible part-time position working 3 days per week (Tuesday, Wednesday & Friday) approximately 9.00am - 4.00pm with additional days offered to cover staff leave.

Work from home, with the occasional in-person meeting required at one of our clinic locations.

Be part of an organization creating meaningful change for people, driven by values and dedication.

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