Key Administrator Role

7 days ago

Sydney, New South Wales, Australia beBeeStrategic Full time
Administrative Support Coordinator Role

We are seeking a highly skilled Administrative Support Coordinator to join our team. As a key member of our support staff, you will be responsible for providing high-level administrative support to ensure the smooth operation of our organization.

  • Provide confidential administrative support, including inbox and diary management, filing, document preparation, collation, and distribution of reports, correspondence, and meeting minutes.
  • Create presentations for meetings, events, and other corporate activities.
  • Schedule and coordinate internal and external meetings, including logistics and catering.
  • Assist in meeting preparation and provide relevant materials.
  • Coordinate visits, including logistics and site access.
  • Organize domestic and international travel for senior leaders, ensuring compliance with company policies and managing credit card reconciliations.
  • Support team members and build strong relationships within the administration team.

About You:

  • Experience in a similar role within professional services.
  • Ability to support team deliverables and add value collaboratively.
  • Self-motivation and excellent time management skills to handle multiple priorities.
  • Strong relationship-building skills with stakeholders.
  • Excellent written and verbal communication skills.
  • High attention to detail and organizational skills.
  • Proactive mindset and flexibility.
  • Computer literacy, with intermediate MS Suite and SharePoint skills; familiarity with Concur and Oracle is desirable.

Benefits:

  • Flexible work arrangements, including options like a 9-day fortnight and hybrid work model.
  • Opportunities for growth and development in a global team.
  • A supportive and inclusive workplace culture.

Requirements:

  • Defence security clearance required.
  • Applicants must be Australian citizens and eligible for clearance.
  • Additional considerations include compliance with ITAR regulations.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industry: Defense and Space Manufacturing

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