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Executive Coordinator
2 months ago
Davies Stewart is seeking a highly skilled Executive Coordinator to join their team. This key role will provide efficient and effective executive assistant support to the Executive Director, Strategic Policy, and External Relations Division.
About the Role
This is an exciting opportunity to work in a dynamic and fast-paced environment, providing high-level administrative support to senior managers. The successful candidate will have a strong background in administration, with the ability to provide confidential executive and governance support services.
Key Responsibilities
- Manage the appointment diary of the Executive Director, ensuring timely preparation for meetings and coordination of day-to-day activities.
- Develop and oversee operational knowledge of the Executive Director's administrative processes, practice, and policies to guide work outcomes.
- Attend Executive meetings, take minutes, and ensure the execution of action items. Coordinate meetings, conferences, and interstate travel arrangements.
- Lead and manage coordination, quality control, and process management for strategic governance, Cabinet, and parliamentary support services acting as the Office of the Executive Director.
- Incorporate background information supporting decision-making processes and continuously improve the quality of correspondence.
- Coordinate effective office communication protocols, address correspondence in a timely manner, and determine relevant workload priorities.
- Be responsible for end-to-end support for projects and programs delivered by the directorate.
- Build effective relationships with key stakeholders and other senior agency executives and their offices, to ensure the Executive Director and division are kept informed.
Requirements
- High-level proficiency in administration with the ability to provide executive support to senior managers.
- Demonstrated experience in delivering confidential executive and governance support services.
- Ability to solve problems and use initiative, particularly related to the provision of executive and administrative support.
- Effective verbal and written communication skills, including clear and concise correspondence and successful liaison and negotiation skills.
- Capacity to work independently with diplomacy, discretion, creativity, initiative, and judgment in a politically sensitive environment.
- High-level organisational and time management skills, ability to manage high work volumes, changing priorities, and sensitive, confidential issues.
- Proven experience in providing high-level executive support, correspondence management, and analysis of written information.
How to Apply
To register your interest, please forward your current resume via the application link.
